HR is becoming more digital — but is it actually getting easier?

If you work in HR, this probably sounds familiar: Every day feels faster than the last. You’re recruiting in highly competitive markets, onboarding employees remotely, handling increasing compliance requirements, and supporting employees who expect modern digital experiences at work.

For HR Management your company is using SAP SuccessFactors. However, you’re still dealing with disconnected systems, manual document handling, endless email chains, and administrative work that consumes far too much time.

The good news? It doesn’t have to stay that way.

With an AI-powered document management fully integrated into SAP SuccessFactors, a lot of everyday HR frustrations simply disappear. Recruiting, onboarding, employee administration, compensation processes — everything becomes more connected, automated, and easier to manage. Instead of searching for documents, manually updating files, or switching between systems, with Doxis Document Management for SAP SuccessFactors, you finally get structured workflows and a complete employee view in one place.

Here’s what that can look like in practice.

You’ve found the perfect candidate. Interviews went well, everyone agrees, and now you want to move quickly. But then the administrative part starts.

The contract still needs to be created manually. Different managers need to review and approve it. Somebody is searching through email threads for the latest version. Meanwhile, the candidate is waiting — and potentially talking to another company.

Most HR teams know this situation all too well.

With Doxis Document Management for SAP SuccessFactors, recruiting documents and workflows become part of one connected process. Applicant files are synchronized automatically, contracts can be generated directly from SuccessFactors data, approval workflows run automatically, and signed documents are archived securely and compliantly.

Recruiters benefit from:

• Faster hiring cycles
• Less manual administration
• More consistent document handling
• Better compliance support
• A smoother candidate experience

Automated review workflow for new hiring contracts

Nobody wants a new employee’s first day to start with missing forms, delayed approvals, or hours spent chasing documents. Yet many HR teams still manually create employee files, collect onboarding documents, update systems, and answer repetitive employee requests.

With Doxis, digital employee files are created automatically as soon as a new employee is added in SAP SuccessFactors Employee Central. Documents are centrally available, employee data stays synchronized automatically, and employees can exchange documents or access HR information through self-service portals.

HR teams gain:

• Faster document processing
• Less administrative effort  Centralized employee information
• Better employee engagement
• Secure and compliant document management

For each employee file in SAP SuccessFactors a personnel e-file is created automatically in Doxis

An employee urgently needs a compensation statement. A manager asks for historical contract information. Another employee requests an employment certificate immediately. The information usually exists somewhere — but often across multiple systems, inboxes, and folders.

With Doxis personnel e-files HR Managers have all employee-related Documents in one place, giving them easy access to information of various sources: SAP SuccessFactors data, HR documents, emails, compensation information, contracts etc. HR documents such as contracts, certificates, compensation statements can be generated based on templates, using SAP SuccessFactors data. Some documents can even be generated and provided fully automatically via the employee self-service. And when employee data change in SAP SuccessFactors they’re synchronize directly across systems keeping the Doxis e-files up-to-date.

This helps HR teams with:

• Faster access to employee information
• A complete 360° employee view
• Better compliance transparency
• Reduced daily administrative stress

Automated review process for compensation statements

If you work in HR, you know how much time disappears into administrative work every single day. Searching for documents, following up on approvals, answering repetitive employee requests, managing compliance requirements - it all adds up quickly.

That’s exactly where Doxis makes a real difference.

✅ Improved employee experience: 36% of HR professionals say outdated tech hurts onboarding

✅ Stronger team spirit: 80% of HR staff have found that proper HR tools can positively affect employee attitudes towards the organization

✅ More time for people: Doxis gives HR teams time back: 14 hours per week by automating document processes and workflows; on average 36% per day spent otherwise searching for documents