What our clients say about us
See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.
Günter Holst,
Head of Quality & Project Management - AviationPowerGroup
"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."
Martin Treder,
Global IT, DHL Express
"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."
Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE
"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."
Robert Jaksch,
Team Manager ECM, adesso SE
"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."
Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum
"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."
Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body
"Doxis provided the perfect solution to manage compliance issues in an innovative way."
Lars Schmerge,
ECM Project Manager, Bernard Krone Holding
"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."
Gudrun Otte,
Head of project and quality management, FCA Bank
"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."
Petra Haas,
Project and Department Head of Organization Management, Aareal Bank
"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."
Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*
"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."
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See how HR teams use digital personnel files
Instead of wasting time on information searches or complex process management, Doxis enables you to spend your time on value-added tasks such as recruiting or employee development.
Driving digitalization: Digital personnel files for HANSA-FLEX
"The digital HR file was the first step in our company's digitalization strategy. It gives us an efficient process structure so that we can save on time and costs in HR management."
How Doxis manages HR documents in compliance with data protection laws
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Get organized with electronic files
eFiles
Standardized content collaboration workspaces
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Digital customer file
Gain a 360° view of your customers
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Digital supplier file
Streamline supplier document management & relations
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Digital case file
Standardized files for better case management
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Personnel file
The single source of truth for all HR documents
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Integration in your IT landscape
FAQs about digital personnel files
What is a digital personnel file?
A digital personnel file is the electronic version of an employee's HR file. It holds contracts, certificates, reviews, and other employee documents in one place. In Doxis, a cover sheet shows key HR data at a glance, and a preconfigured folder structure keeps every file consistent.
Is an HR file the same as a personnel file?
Yes, the two terms usually mean the same thing: the complete record of documents about one employee. Doxis calls it the HR eFile, and it covers the whole employee lifecycle from application to exit.
What documents belong in a personnel file?
A personnel file typically holds application documents, employment contracts, payroll-related documents, certificates, training records, and performance reviews. Doxis files each document type in its own folder, so HR staff always know where to look.
Does Doxis integrate with SAP SuccessFactors and Workday?
Yes. Doxis creates a personnel file for each employee in SAP SuccessFactors Employee Central, keeps it in sync, and lets HR staff open it from the SuccessFactors interface. Doxis also connects to SAP HCM and Workday.
How does Doxis handle retention and deletion of personnel files?
Doxis assigns a retention period to each HR document type and applies it automatically. When the period ends, documents are deleted on schedule, and the audit log records every deletion for your auditors.
Can employees access their own personnel file?
Yes. Through Doxis employee self-service, employees can view their own file with time-limited access, request documents, and download automatically generated employment certificates.
How does AI help with HR document management?
Doxis AI reads and classifies each HR document as it arrives and files it in the right personnel file. It extracts dates, certifications, and contract terms and flags files with missing documents.
How can we help you?
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