Powered by the latest AI

Digital Personnel Files with Doxis

Manage all employee documents in a centralized digital personnel file. Doxis helps HR teams streamline document management by organizing contracts, onboarding documents, performance reviews, certificates, and employee records in one secure system.

  • Centralize all employee records in a digital personnel file

  • Improve compliance, transparency, and access to HR files
  • Reduce administrative effort with automated HR document management

Turn employee documents into a digital personnel file

Doxis combines intelligent document management for HR with a centralized digital personnel file, helping organizations manage employee records in one secure location. Access contracts, onboarding documents, certificates, performance reviews, and HR records instantly while streamlining HR processes, improving compliance, and reducing administrative effort.

Without Doxis

×Employee records are scattered across systems
×HR teams spend valuable time searching for personnel files
×Manual HR processes increase administrative workload
×Incomplete employee records create compliance risks
×Audits and document retention requirements require extra effort

With Doxis

Access all employee records from a single digital personnel file
Connect SAP SuccessFactors, Workday, and other HR systems
Manage the complete employee lifecycle
Improve compliance, transparency, and operational efficiency
Automate HR document workflows and approval

What is a digital personnel file?

A digital personnel file centralizes employee records, HR documents, contracts, and certificates in a single secure repository. It enables HR teams to manage personnel files more efficiently, improve compliance, and support the entire employee lifecycle.

Complete employee visibility

Access all employee records, HR documents, contracts, and certificates from a single digital personnel file and quickly find the information you need.

More efficient HR processes

Automate HR workflows and document management to reduce administrative effort and improve onboarding, employee management, and offboarding.

Compliance and transparency

Maintain accurate personnel files, enforce retention policies, and support audits with secure access controls and complete document traceability.

What our clients say about us

See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.

Günter Holst,
Head of Quality & Project Management - AviationPowerGroup

"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."

Martin Treder,
Global IT, DHL Express

"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."

Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE

"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."

Robert Jaksch,
Team Manager ECM, adesso SE

"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."

 

Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum

"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."

 

Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body

"Doxis provided the perfect solution to manage compliance issues in an innovative way."

 

Lars Schmerge,
ECM Project Manager, Bernard Krone Holding

"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."

 

Gudrun Otte,
Head of project and quality management, FCA Bank

"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."

 

Petra Haas,
Project and Department Head of Organization Management, Aareal Bank

"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."

Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*

"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."

Curious how we can help you?

Get in touch with us today.

Why choose Doxis for personnel file management?

Doxis helps organizations manage employee records more efficiently by centralizing HR documents in a secure digital personnel file. Automate HR document management, streamline employee lifecycle processes, and ensure compliance while giving HR teams instant access to the information they need.

Access employee records instantly

Quickly locate contracts, certificates, performance reviews, onboarding documents, and other employee records through powerful search capabilities and a centralized digital personnel file.

Reduce administrative effort

Automatically assign documents to the correct personnel file, capture metadata from HR systems, and keep employee records up to date without manual filing.

Simplify compliance

Maintain complete personnel files, enforce retention policies, control access to sensitive employee information, and support audits with full document traceability.

Automate HR processes

Streamline onboarding, employee changes, approvals, and offboarding with automated workflows that reduce manual work and accelerate HR operations.

Connect your HR systems

Integrate SAP SuccessFactors, Workday, Microsoft Dynamics, and other HR applications to synchronize employee data and maintain a complete digital personnel file.

Improve employee lifecycle management

Manage employee records consistently from recruitment and onboarding through development and offboarding, ensuring a complete and accurate personnel file at every stage.

Find out how Doxis works with digital personnel files

HR management with Doxis

Instead of wasting time on information searches or complex process management, Doxis enables you to spend your time on value-added tasks such as recruiting or employee development.


Driving digitalization: Digital personnel files for HANSA-FLEX

"The digital HR file was the first step in our company's digitalization strategy. It gives us an efficient process structure so that we can save on time and costs in HR management."


How Doxis manages HR documents in compliance with data protection laws

Data protection laws are proliferating. The EU GDPR and the new California Consumer Privacy Act (CCPA) are only the beginning. Here we show you how Doxis’s capabilities are combined with cognitive services to ensure compliance with GDPR regulations in HR management.


Integration in your IT landscape

Schedule your personalized Doxis demo

Requesting a demo is quick, easy and free — with:

  • A quick chat
  • Zero obligation
  • Use cases tailored to your industry

Doxis is the perfect fit for your business if:

  • You have 100+ users and an international presence
  • You need to process large volumes of documents
  • You need to tackle complex business processes
Please calculate 3 plus 1.

FAQs about digital personnel files

What is a digital personnel file?
A digital personnel file is a centralized repository for employee records, HR documents, contracts, certificates, performance reviews, and other personnel-related information. It gives HR teams secure access to employee information throughout the entire employee lifecycle.
What are the benefits of a digital personnel file?
A digital personnel file helps organizations reduce administrative effort, improve compliance, accelerate HR processes, and provide secure access to employee records. It also eliminates paper-based filing and improves transparency across HR operations.
How does Doxis support HR document management?
Doxis centralizes all HR documents in a secure digital personnel file and automates document management processes. HR teams can quickly access employee records, automate workflows, manage retention policies, and integrate documents with existing HR systems.
Can Doxis integrate with HR systems?
Yes. Doxis integrates with leading HR and ERP platforms such as SAP SuccessFactors, Workday, Microsoft Dynamics, and other business applications. This ensures employee data and HR documents remain synchronized across systems.
How does Doxis help with HR compliance?
Doxis helps organizations maintain compliant personnel files through role-based access controls, audit trails, document retention policies, and secure archiving. This supports regulatory requirements and protects sensitive employee information.
What documents can be stored in a personnel file?
A digital personnel file can store employment contracts, onboarding documents, certificates, training records, performance reviews, payroll-related documents, compliance records, and other employee documents relevant to HR management.
How does a digital personnel file improve employee lifecycle management?
By centralizing employee records in a single system, Doxis supports every stage of the employee lifecycle, from recruitment and onboarding to development, role changes, and offboarding, ensuring complete and accurate employee documentation.

How can we help you?

+49 (0) 30 498582-0
What is the sum of 6 and 8?

Your message has reached us!

We appreciate your interest and will get back to you shortly.

Contact us