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Document management made easy with
Doxis for SAP SuccessFactors
Fast & secure file management
- Unify HR documents from emails, portals, scans & more in one secure view
- Auto-classify and extract key data with pre-trained AI for faster access and workflows
- Stay on track with real-time alerts for missing, expiring or incomplete documents
More efficient HR workflows
- Automate the employee lifecycle, e.g. applicant workflow, on-/offboarding workflows, leave requests, etc.
- Faster time-to-hire with contract templates and digital signature integration
- Cut admin time and costs with intelligent document checks and instant HR system updates
Streamlined compliance
- Manage employee documents in line with GDPR using anonymization & retention rules
- Set role-based access with audit trails & automated task alerts
- Automate data protection and retention policies
360° view of employees
Manage employee documents and data from
-data from Employee Central in Doxis personnel files and gain an all-round view of your employees.
- Doxis automatically creates a personnel file for each employee in Employee Central
- Doxis merges personnel documents from Employee Central and other sources into personnel files and synchronizes them regularly
Compliance-compliant storage of personnel documents in Doxis.
Efficient applicant management
Manage job descriptions and application documents from SAP SuccessFactors Recruiting in automatically created and updated job and applicant files in Doxis.
- Doxis automatically creates a job file for each job description in the recruiting module
- Doxis creates an applicant file for each applicant and synchronizes the documents with SuccessFactors
Doxis links the applicant file with the corresponding job file for a complete overview of each process.
Generate, check & sign contracts
You accept the applicant, Doxis creates the contract and triggers a review and approval workflow.
- Doxis creates job offers and employment contracts template-based with data from SuccessFactors
- The review and approval workflow sends contracts to supervisors and/or future employees for review and digital signature
Audit-proof archiving of the contract in the Doxis archive and filing in the applicant file.
Certified Integrations
SAP certifies that Doxis Document Management for SAP SuccessFactors seamlessly integrates with SAP SuccessFactors Employee Central & Recruiting.
Hello, I think you might be interested in this...
Did you know that HR departments spend 36% of their working hours searching for information? But those who use Doxis & SAP Success Factors benefit from:
- More time for employees
- Finding documents instantly
- Faster and efficient onboarding
- High level of employee loyalty
Faster & easier HR management with SAP SuccessFactors integration
User-friendly, modern HR at adesso Group
To enhance its HR processes, adesso Group digitized its HR files and connect its HR information, contracts and invoices with SAP S/4HANA Public C and SuccessFactors. The goal was nothing less than fully digital, faster and streamlined company-wide processes. Read the full case study →
The ROI of a document management system
for HR:
- Improved employee experience: 36% of HR professionals say outdated tech hurts onboarding. With Doxis auto-extracting and validating data from documents and IDs, it becomes much smoother — critical as 71% feel more prepared after a good onboarding program.
- Stronger team spirit: 80% of HR staff have found that proper HR tools can positively affect employee attitudes towards the organization.
- More time for people: Doxis gives HR teams 14 hours per week by automating document processes and workflows.
- Get new employees hired faster: Doxis extracts and validates applicant data to be used in pre-made contract templates, while digital signature integration and automated workflows reduce manual steps and delays.
- Convenient hybrid HR work: HR professionals manage documents and files securely and conveniently where ever they are.
- Direct employee document access: A document management system helps HR professionals save on average 36% of their day spent otherwise searching for documents.
We are a long-standing certified partner of SAP , ensuring a deep integration of SAP and Doxis.
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