What are electronic files?
Electronic files (eFiles) are structured digital workspaces that organize all information related to a business object in one place. Each electronic file acts as a central access point for all information related to a customer, supplier, employee, contract, project or case, regardless of where the information originates.
Instead of storing documents in isolated folders or disconnected applications, Doxis groups documents, emails, workflows, tasks and business data into a single electronic file.
Whether managing customers, suppliers, employees, contracts or projects, electronic files provide employees with complete business context, making information easier to find, share and manage throughout its lifecycle.
Because Doxis connects with enterprise applications such as SAP, Microsoft 365 and CRM systems, information remains synchronized and always available where employees need it.
Bring information into business context
Why organizations use Doxis electronic files?
See how Doxis electronic files help organizations centralize information, improve collaboration and automate document-driven processes.
Deliver better service
Provide employees with immediate access to all relevant documents, correspondence and business information so they can answer customer and partner inquiries faster and more accurately.
Improve process efficiency
Electronic files connect documents directly with business processes, helping organizations automate approvals, case handling and document-driven workflows while reducing manual effort.
Connect information across your organization
Connect information from multiple systems into one electronic file so employees can find information immediately instead of searching across disconnected applications.
Strengthen collaboration
Enable departments and project teams to work from the same electronic file with shared information, transparent task management and connected business processes.
Protect business-critical information
Secure sensitive information with role-based permissions, audit trails, retention policies and certified records management capabilities to support regulatory compliance.
Work from anywhere
Access electronic files securely from your desktop, tablet or smartphone so employees can participate in business processes wherever they are.
What our clients say about us
See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.
Kevin Zimmer,
IT Consultant & responsible for ECM, Delvag Versicherungs-AG
"The fact that we can find everything in the claims eFiles and can directly see if there are open tasks is a huge benefit for us."
Cornelius Hilbig,
Head of Digital Services/IT - Eissmann Group Automotive
"The eFiles project was an immediate success."
Thomas Steiner,
ECM Project Leader of the Organization Department, EDEKA Nord
"It’s unthinkable for our employees to ever work paper-based again."
Dr. Goy Hinrich Korn,
CIO – authorized signatory, Bernhard Krone Holding SE & Co. KG
"Our interconnected eFiles act as central access points to documents from a range of sources, including SAP documents, emails, MS Office, etc. and help us to make ongoing improvements in many areas, such as customer service."
Curious how we can help you?
Get in touch with us today.
Electronic files make life easier
Doxis electronic files are your gateway to rolling out digital processes and collaboration company-wide. Find out how to make your work easier, day after day.
Watch how it works:
Why choose Doxis electronic files?
Discover the capabilities that make Doxis electronic files the foundation for connected information management across your organization.
360° business context
Access documents, emails, workflows and business information within the correct business context to improve decision-making and accelerate daily work.
Transparent case management
Monitor document status, open tasks, deadlines and responsibilities from one electronic file to reduce duplicate work and avoid costly errors.
Connected enterprise applications
Access documents directly from integrated business applications such as SAP, ERP and CRM systems without switching between multiple applications.
Automated document processes
Automate document filing, approvals and business processes while ensuring that information is always linked to the correct electronic file.
Enterprise-wide collaboration
Enable employees, departments and external partners to collaborate efficiently through centralized electronic files and connected workflows.
Built for compliance
Manage retention schedules, access rights and audit trails while supporting records management requirements and standards such as GDPR and ISO certifications.
Find information instantly
Access documents, emails, workflows and related business information immediately from one electronic file without searching across multiple systems.
Electronic files for every business area
Every department manages different types of information. Doxis provides preconfigured electronic file templates designed for specific business scenarios while maintaining one consistent information platform.
Contract eFiles
Manage contracts throughout their entire lifecycle.
Read more →
Digital customer file
Gain a 360° view of your customers
Read more →
Digital supplier file
Streamline supplier document management & relations
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Quality management
Support quality processes with structured documentation.
Read more →
Personnel files
The single source of truth for all HR documents
Read more →
Document automation software for your industry
Doxis AI.dp automates document workflows in financial services, logistics, manufacturing, healthcare and human resources. The platform processes industry-specific document types out of the box, from freight invoices to medical records and personnel files.
Intelligent document processing for manufacturing
Connect production paperwork to your systems: AI.dp extracts and classifies production documents and feeds clean, structured data straight into ERP, MES and QA.
- Implement 3-way matching of POs, invoices and delivery notes to prevent errors and fraud
- Digitize handwritten quality control sheets for traceability and audit readiness
- Integrate structured production data directly into ERP, MES and QA systems
Document automation for transportation and logistics
Keep goods and paperwork moving at the same speed: AI.dp digitizes and validates the documents that drive your supply chain, from pickup to proof of delivery.
- Automate proof of delivery (POD) validation across your delivery network
- Process freight invoices and delivery notes automatically for faster reconciliation
- Verify vehicle and driver compliance documents seamlessly
AI document processing for banks and financial services
From accounts payable to loan applications, AI.dp removes manual data entry from finance workflows and catches forged or duplicate documents before they cost you money.
- Reduce accounts payable costs with automated data entry and two-way invoice matching
- Detect document fraud like forged invoices and altered statements with smart AI algorithms
- Speed up loan applications with automated bank statement and salary slip verification
Precise, compliant processing of medical documents
Doxis AI.dp identifies, sorts and extracts content from medical documents at speed, while anonymization keeps every workflow compliant with GDPR and HIPAA.
- Accurately identify, sort and extract content from medical documents
- Anonymize sensitive patient data automatically before storage or sharing
- Accelerate patient onboarding with automated capture and verification
Automated document processing for human resources
From application to onboarding, AI.dp reads resumes, certificates and employer statements automatically, so HR teams spend their time on people, not paperwork.
- Process HR documents like resumes, motivational letters, payslips and employer statements automatically
- Make it easier to review applications and ensure smooth, seamless onboarding
- Manage benefits, personnel files and reference generation with structured, validated data
Where compliance, expertise & industry recognition
come together
Secure
Compliant
Recognized
Doxis is a leader!
Gartner® Magic Quadrant™ for Document Management 2026
Partners
Connect Doxis to your business applications
Electronic files become even more powerful when connected to your existing IT landscape. Doxis integrates with enterprise applications such as SAP, Microsoft 365, Outlook, ERP and CRM platforms, allowing employees to access all relevant information without leaving their daily business applications.
Our SAP & Salesforce integration whitepaper showcases just a few examples of what's possible. Not sure whether Doxis integrates with your existing applications? Get in touch, we'd be happy to discuss the options.
Integration in your IT landscape
Frequently Asked Questions about Electronic Files
What are electronic files?
Electronic files are structured digital workspaces that bring together all documents, emails, workflows and business information related to a specific business object such as a customer, supplier, employee or project.
What information can be stored in an electronic file?
Electronic files can contain documents, emails, contracts, invoices, business data, workflow information, tasks and any other content related to a business process.
How do electronic files improve productivity?
By giving employees immediate access to all relevant information in one place, electronic files reduce search time, improve collaboration and accelerate document-driven business processes.
Can Doxis integrate electronic files with SAP and Microsoft 365?
Yes. Doxis integrates with SAP, Microsoft 365, ERP, CRM and many other enterprise applications to provide a complete business view without duplicating information.
How do electronic files support compliance?
Electronic files help organizations manage access permissions, retention periods, audit trails and records management policies while supporting regulatory requirements such as GDPR and ISO standards.
Which electronic files does Doxis provide?
Doxis offers electronic files for customers, suppliers, employees, contracts, projects, quality management and many other business scenarios, all built on the same enterprise information management platform.
What is the difference between electronic files and document management?
Electronic files organize information around a business object, while document management focuses on storing and managing documents. Doxis combines both approaches by connecting documents with business context, workflows and enterprise applications.
Which departments can use electronic files?
Electronic files can be used across every department, including sales, procurement, HR, legal, finance, quality management and project management.
How can we help you?
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