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Invoice Processing Software
for Enterprise AP

Doxis automates your entire accounts payable workflow, from intelligent data capture and fraud checks to multi-stage approval and audit-proof archiving, so your team processes more invoices with fewer resources.

  • Pre-trained AI models with up to 100% data capture accuracy
  • Up to 50% faster processing, from receipt to posting
  • Leader in the Gartner® Magic Quadrant™ for Document Management in 2026
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Turn invoice processing into fast, accurate and automated workflows

Doxis invoice processing software uses AI-powered Intelligent Document Processing to capture, validate, and route invoices automatically. From any format, into any ERP. Eliminate manual steps and keep your AP team focused on what matters.

Without Doxis

×Invoice data must be entered and checked manually
×AP teams chase approvers across email and spreadsheets
×Errors and duplicates slip through without detection
×Compliance checks slow down posting and payment
×Processing more invoices means hiring more people

With Doxis

✓Automatically capture and extract data from any invoice format
✓Route to the right approver based on rules and cost centers
✓Detect fraud, duplicates, and inconsistencies
✓Validate against POs, contracts and business rules in seconds
✓Scale invoice volumes without scaling headcount

6 steps to digital invoice processing with Doxis

From the moment an invoice arrives to the day it is archived, Doxis handles every step automatically. No manual handoffs, no chasing approvers, no compliance gaps. Just a clean, auditable process that scales with your business.

Step 1:

Invoice receipt

Doxis automatically picks up incoming invoices the moment they arrive, whether digital or scanned paper, and feeds them directly into the processing workflow.

  • Extendible to company-wide inbound mail processing
  • Digital invoice ledger
  • Supports paper, email and electronic invoice formats

Step 2:

AI-powered data extraction

Doxis uses pre-trained AI to recognize and extract all essential invoice data, then stores it in the correct digital supplier file automatically.

  • Supports PDF, email, XRechnung, ZUGFeRD, Factur-X and more
  • On-the-fly learning continuously improves recognition accuracy
  • Automatically categorized and stored in the matching supplier file
Digital invoice processing: Inbound invoice and data capture
Digital invoice processing: Invoice verification and release

Step 3:

Verification

Doxis checks every invoice for completeness and accuracy, compares it against related documents and flags any discrepancies for review.

  • Automated 3-way matching against POs and delivery notes
  • Deep integration with SAP and any ERP or financial system
  • Supports 100+ different currencies and languages

Step 4:

Release

Doxis routes each invoice to the right approver based on cost center, amount or item type, with deputy rules to keep things moving.

  • Multi-stage approval with delegation and deputy rules
  • Automatically defined processors and escalation mechanisms
  • Mobile release via the Doxis app and SAP Fiori

Step 5:

Posting

After release, Doxis transfers all posting data to your ERP or accounting system, where employees post the invoice within the payment deadline.

  • Invoices with a PO reference are posted fully automatically
  • Secure cash discounts
  • Integrated reporting and data warehouse

Step 6:

Audit-proof archiving

Doxis archives every invoice in compliance with legal retention requirements, fully traceable and instantly retrievable.

  • Audit-proof storage for the full legal retention period
  • Compliant with domestic and international requirements
  • Direct access to original documents at any time
Digital invoice processing: Invoice posting and audit-proof archiving

Curious how we can help you?

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What our clients say about us

See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.

Günter Holst,
Head of Quality & Project Management - AviationPowerGroup

"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."

Martin Treder,
Global IT, DHL Express

"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."

Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE

"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."

Robert Jaksch,
Team Manager ECM, adesso SE

"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."

 

Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum

"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."

 

Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body

"Doxis provided the perfect solution to manage compliance issues in an innovative way."

 

Lars Schmerge,
ECM Project Manager, Bernard Krone Holding

"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."

 

Gudrun Otte,
Head of project and quality management, FCA Bank

"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."

 

Petra Haas,
Project and Department Head of Organization Management, Aareal Bank

"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."

Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*

"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."

Explore more customer references

SEW-Eurodrive hits top speed with Doxis

Forrester confirms it: 90% time savings with process automation

In a three-year Total Economic Impact™ study, Forrester analyzed how SEW-Eurodrive uses Doxis to streamline and automate its processes. Beyond achieving 90% faster document processing, here’s what else the company unlocked:

Read full study

Time savings

90%

return on investment

336%

payback

<6 months

Why enterprises choose Doxis for invoice processing

Doxis invoice processing software turns manual AP steps into automated, audit-proof workflows. Built for high invoice volumes, complex approval structures and enterprise ERP environments, at any scale.

Native ERP integration

Certified interfaces connect Doxis directly to SAP, Microsoft Dynamics and more. Data flows straight into your system.

AI-powered data capture

Pre-trained models extract and validate data from any invoice format. Up to 100% recognition rate, no manual keying required.

End-to-end AP automation

One solution from invoice receipt to audit-proof archiving. No process gaps, no system switching, no chasing approvers.

Built-in compliance

Audit-proof archiving, full document trail and support for ZUGFeRD, XRechnung, Peppol UBL and all major e-invoice mandates.

Up to 80% cost reduction

Automate invoice processing end to end. Fewer manual steps, faster cycles, more early-payment discounts captured.

Web and mobile approvals

Approvals run from any device, for any user, no SAP license required. No bottlenecks, no backlogs.

Fraud and duplicate detection

Doxis automatically checks every invoice for duplicates, inconsistencies and fraud signals before anything is posted or paid.

360° process visibility

Live status across every invoice, approval and posting. All linked documents accessible directly in your ERP at any time.

Integration in your IT landscape

Go to overview

Where compliance, expertise & industry recognition
 come together

Secure

Compliant

Recognized

Doxis is a leader!

Gartner® Magic Quadrant™ for Document Management 2026

Partners

Your return on information with Doxis

Invoice processing is only one capability inside Doxis Intelligent Content Automation, the AI-powered platform from Doxis, The Document Intelligence Company. The same platform connects, understands and automates information across the entire document lifecycle, so your return on information does not stop at a single use case.

Do more with Doxis Intelligent Content Automation:

  • Capture and understand: AI reads, classifies and extracts data from any document, then validates it against your systems
  • Manage and automate: Store content in one place with audit-ready governance, and drive document-centric workflows from intake to action
  • Connect your systems: Link content to the tools you already run, with 200+ integrations including SAP and Salesforce

Learn more

Schedule your personalized Doxis demo

Requesting a demo is quick, easy and free — with:

  • A quick chat
  • Zero obligation
  • Use cases tailored to your industry

Doxis is the perfect fit for your business if:

  • You have 100+ users and an international presence
  • You need to process large volumes of documents
  • You need to tackle complex business processes
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FAQs about invoice processing software

What is invoice processing software?
Invoice processing software automates the handling of incoming invoices from receipt and data capture through to approval, posting and archiving. It replaces manual steps like data entry, chasing approvers and cross-checking purchase orders with automated workflows, reducing processing time, errors and costs.
How does automated invoice processing work?
Automated invoice processing works by capturing incoming invoices in any format, extracting the relevant data using AI, validating it against purchase orders and delivery notes, routing it through the right approval workflow and transferring the posting data to your ERP system. The entire process runs without manual intervention unless an exception is flagged.
What is the difference between invoice processing software and accounts payable automation?
Invoice processing software focuses specifically on the handling of inbound invoices, from capture to posting. Accounts payable automation is a broader term that covers the full AP function, including supplier management, payment runs and reporting. Doxis covers both, with invoice processing as the core and the option to extend across the full purchase-to-pay cycle.
Which invoice formats does Doxis support?
Doxis supports all invoice formats including PDF, paper, EDI, XRechnung, ZUGFeRD, Factur-X, Peppol BIS Billing and UBL. It automatically distinguishes between standard PDFs and structured e-invoice formats and can be trained to handle new formats in minutes.
How does invoice processing software integrate with SAP?
Doxis connects to SAP ERP and S/4HANA via certified ArchiveLink, CMIS and RFC interfaces. Invoice data flows directly into SAP without middleware or manual rework. Doxis also supports automatic posting for invoices with a purchase order reference and offers a SAP Fiori app for mobile approvals.
How much does automated invoice processing cost?
The cost of invoice processing software depends on factors like the number of users, invoice volumes, deployment model and the level of ERP integration required. Doxis is built for enterprises processing large document volumes and offers cloud, on-premises and hybrid deployment. Contact us for a tailored quote based on your specific setup.
How long does it take to implement invoice processing software?
Implementation timelines vary depending on the complexity of your ERP environment, the number of entities involved and the invoice formats you need to support. Straightforward deployments can go live within a few weeks using Doxis Fast Starters. Larger, multi-country rollouts typically take several months, with ROI achievable well within the first two years.
What are the compliance requirements for digital invoice processing?
Digital invoice processing must meet a range of legal requirements depending on your country and industry. These include audit-proof archiving, retention period compliance, support for country-specific e-invoice mandates like XRechnung in Germany and Peppol across Europe, and separation of duties in approval workflows. Doxis handles all of these out of the box and supports requirements across more than 13 languages and multiple jurisdictions.

More about digital invoice processing

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Automated, fast, and simple - digital invoice workflow

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What is the ROI of an automated invoice solution?

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336% ROI: Total Economic Impact™ study reveals benefits of modern ECM

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