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Doxis P2P for SAP: ProcureDocs

Outbound order automation for SAP

Doxis ProcureDocs for SAP automates outbound purchase order communication from creation and approval to digital delivery and tracking. Integrated with SAP ERP and SAP S/4HANA, it helps procurement teams reduce manual work, improve supplier communication, and gain complete visibility into every order.

  • Send outgoing orders and requests in electronic form — directly from SAP
  • Seamlessly access documents in the material master
  • Automate release processes for vendor orders
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Doxis P2P for SAP: ProcureDocs

All-digital ordering directly from SAP

  • Send outgoing orders and requests in electronic form — directly from SAP
  • Seamlessly access documents in the material master
  • Automate release processes for vendor orders

Automate every step of outbound order processing in SAP

Procurement doesn't end when a purchase order is created. Many organizations still rely on manual emails, printing, and paper-based processes to send purchase orders to suppliers, creating delays and limiting visibility. Doxis ProcureDocs for SAP automates purchase order dispatch, approval workflows, supplier communication, and tracking in one centralized process.

Without Doxis

×
Purchase orders are manually printed or emailed to suppliers
×Approval and order dispatch rely on manual follow-ups
×No visibility into whether suppliers received purchase orders
×Supplier communication is scattered across emails and folders
×Paper-based order processing increases printing and mailing costs
×Manual order dispatch slows procurement and creates delays

With Doxis

✓Automatically send purchase orders and RFQs directly from SAP
✓Automate approval workflows before orders are sent
✓Track every purchase order with real-time status monitoring
✓Centralize all supplier communication in one searchable platform
✓Eliminate paper, printing, and postage with digital order delivery
✓Accelerate purchase order dispatch by up to 90% with automation

Digitally dispatch purchase orders and order folders

ProcureDocs comes built into Doxis P2P for SAP bundle, but you can also use it as a standalone add-on. Fully integrated with SAP, it automates dispatch, digitizes processing and keeps status tracking clear. Buyers get a complete view of every order, making decisions faster and easier while staying compliant.

Digitalization lowers costs

Reduce your costs for paper, printing and sending and cut back repetitive manual activities with end-to-end digital processes directly in SAP.

More transparency, more control

Get a clear view of all order statuses with the integrated monitor, so you can make smarter decisions with the right information at your fingertips.

Compliance & audit security

Electronic workflows and seamless documentation provide assurance that your processes are traceable, GDPR-compliant and audit-proof.

Why enterprises choose Doxis for order automation in SAP

Doxis transforms manual order processing into automated, audit-proof SAP workflows. Built for SAP ERP and SAP S/4HANA, it scales with your business.

Order faster

Create, modify, and dispatch purchase orders in one place. Manage approvals and attachments with seamless SAP integration.

Full control

The integrated monitor gives you a clear overview of all orders and requests, with statuses shown right in your SAP environment. Powerful filters make it easy to quickly find any transaction.

Clear-cut releases

Configure approval workflows with flexible authorization levels. Speed up releases while ensuring full traceability.

Reduce procurement costs

Eliminate printing, postage, and manual order handling. Digital dispatch reduces admin effort and lowers costs.

Audit-ready procurement

Automatically archive orders and supplier communications with complete traceability. Stay compliant with secure, searchable records.

Deploy Globally

Available in English and German, with support for over 20 additional languages. Language packs are continuously expanded.

SEW-Eurodrive hits top speed with Doxis

Forrester confirms it: 90% time savings with process automation

In a three-year Total Economic Impact™ study, Forrester analyzed how SEW-Eurodrive uses Doxis to streamline and automate its processes. Beyond achieving 90% faster document processing, here’s what else the company unlocked:

Read full study

Time savings

90%

return on investment

336%

payback

<6 months

Curious how we can help you?

Get in touch with us today.

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Where compliance, expertise & industry recognition
 come together

Secure

Compliant

Recognized

Doxis is a leader!

Gartner® Magic Quadrant™ for Document Management 2026

Partners

Doxis is your certified SAP partner

Over 70% of all our customers use Doxis and SAP. Both solutions work together perfectly. This is demonstrated by the regular (re)certification of Doxis' SAP interfaces and SAP add-ons:

  • SAP archiving via the ArchiveLink or CMIS interface
  • Doxis WebDAV Connector for ILM
  • Doxis Invoice and Doxis Confirmation for SAP

Learn more

Doxis can automate your entire P2P process in SAP

Automate the complete Purchase-to-Pay process with one integrated platform. Doxis offers a modular approach, allowing you to activate the capabilities that match your procurement processes and scale over time.

Purchase requisition

Work like a webshop with seamless, transparent, electronic internal procurement processes, courtesy of Doxis Purchase for SAP.

Order

Doxis ProcureDocs for SAP sends outgoing orders and supporting documents in electronic form directly from SAP, status monitoring included.

Order confirmation

Automate your incoming order confirmations with Doxis Confirmation for SAP. This add-on works seamlessly with SAP Ariba to boost efficiency.

Delivery note

Doxis Delivery for SAP captures delivery notes and dispatch notifications entirely electronically or via simple barcode scanning.

Incoming invoice

Doxis Invoice for SAP is your central platform for automated inbound invoice processing, offering assured compliance with current eInvoicing standards worldwide.

Archiving

Automatically archive documents in a compliant, audit-proof repository with complete traceability and direct access from SAP.

Integration in your IT landscape

Go to overview

Your return on information with Doxis Intelligent Content Automation

With Doxis Procure-to-Pay for SAP, you are taking the first crucial step towards automating document-centric processes. Why stop there? With Doxis Intelligent Content Automation, you can benefit from a whole platform of AI-powered document management solutions.

Ramp up your procurement processes with

  • Doxis Contract Lifecycle Management: Manage contracts digitally, supported by AI
  • Doxis Supplier & Purchase Order Workspace: Centrally process supplier and purchase order documents
  • Doxis iRoom: Use virtual data rooms for secure exchange with suppliers

Learn more

Schedule your personalized Doxis demo

Requesting a demo is quick, easy and free — with:

  • A quick chat
  • Zero obligation
  • Use cases tailored to your industry

Doxis is the perfect fit for your business if:

  • You have 100+ users and an international presence
  • You need to process large volumes of documents
  • You need to tackle complex business processes
What is the sum of 3 and 5?

FAQs on Doxis ProcureDocs for SAP

What is Doxis ProcureDocs for SAP?
Doxis ProcureDocs for SAP is a purchase order output solution that automates the creation, approval, delivery, tracking, and archiving of purchase orders directly from SAP. It replaces manual, paper-based communication with digital, traceable supplier communication.
How does Doxis ProcureDocs improve purchase order processing?
Doxis ProcureDocs automates the dispatch of purchase orders, routes them through configurable approval workflows, tracks their delivery status, and archives every communication automatically. This reduces manual effort, accelerates procurement processes, and provides complete visibility into supplier communication.
Can Doxis ProcureDocs integrate with SAP ERP and SAP S/4HANA?
Yes. Doxis ProcureDocs is deeply integrated with SAP ERP and SAP S/4HANA, allowing organizations to manage purchase order communication directly within their existing SAP procurement processes without duplicating data or switching systems.
Can I track whether a supplier received a purchase order?
Yes. Doxis ProcureDocs includes a centralized monitor that provides real-time visibility into the status of every purchase order. Users can filter, track, and resend orders when necessary, improving transparency across supplier communication.
How does Doxis ProcureDocs support procurement compliance?
Every purchase order, approval, and supplier communication is automatically documented and archived in an audit-proof repository. This creates complete traceability, helping organizations meet internal governance and regulatory compliance requirements.
What business benefits does Doxis ProcureDocs deliver?
Organizations can reduce manual procurement work, eliminate printing and postage costs, improve supplier communication, and accelerate purchase order dispatch by up to 90% through digital automation.

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