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Doxis P2P for SAP: Confirmation

Order confirmation automation
for SAP

Doxis Order Confirmation for SAP automates the processing of supplier order confirmations in SAP ERP, SAP S/4HANA, and SAP Ariba. It captures and validates incoming confirmations, compares them with purchase orders, and flags discrepancies before they impact procurement.

  • Full control with a 360-degree view
  • Fast, accurate processing with the help of intelligent assistants
  • Easy integration with SAP Ariba
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Doxis P2P for SAP: Modul Confirmation

Digital order confirmation for SAP

  • Full control with a 360-degree view
  • Fast, accurate processing with the help of intelligent assistants
  • Easy integration with SAP Ariba

Automate every step of order confirmation processing in SAP

Your SAP ERP, SAP S/4HANA, or SAP Ariba system manages purchasing, but processing supplier order confirmations often remains manual and time-consuming. Doxis Order Confirmation for SAP automates capture, validation, and purchase order matching to identify discrepancies early and keep procurement moving.

Without Doxis

×
Order confirmations arrive through multiple channels
×Manual comparison of confirmations against SAP purchase orders
×Contract terms and delivery schedules are checked manually
×Discounts and surcharges require manual validation
×Limited visibility into related SAP transactions
×Growing order volumes increase administrative effort

With Doxis

✓Automatically process confirmations from any channel
✓Compare confirmations with SAP purchase orders in real time
✓Validate discounts, surcharges, and delivery terms automatically
✓Access related SAP transactions directly from one screen
✓SAP-certified integration with SAP ERP, SAP S/4HANA, and SAP Ariba
✓Process any document volume with the same team

Confirm order efficiently in SAP with digital order confirmation processing

Doxis Confirmation is part of Doxis P2P for SAP bundle, but it's also available as a standalone solution. It takes repetitive tasks off your procurement team’s plate so they can focus on more important work. Incoming order confirmations are processed and verified digitally, automatically and seamlessly in SAP, no matter the input channel. The result is greater transparency, lower costs and a real boost in productivity.

Cost reduction with digitalization

Integrated assistants automatically provide information on tax law regulations and corresponding work instructions.

More transparency & control

Access a 360° monitor for a complete overview of all incoming order confirmations in SAP, including status and deviations.

Higher process quality & speed

Automated checks and smart rules ensure error-free, fast and process-compliant order confirmations.

Streamline your order confirmation process in SAP

Stop comparing order confirmations manually. Learn how Doxis captures incoming order confirmations, detects deviations, and updates SAP automatically, giving procurement complete visibility.

Watch how it works:

Why enterprises choose Doxis for order confirmation automation in SAP

Doxis transforms manual order confirmation processing into automated, audit-proof SAP workflows. Built for SAP ERP and SAP S/4HANA, it scales with your business.

The 360 view

The Confirmation Monitor brings every supplier confirmation into one central inbox. Search, filter, and track document status across all channels in real time.

Quick and easy order handling

Automatically compare supplier confirmations with SAP purchase orders. Validate quantities, prices, and delivery dates without manual document checks.

Automated order confirmation

Detect discrepancies at item level and approve confirmations automatically when no exceptions exist. Doxis flags POs where a supplier hasn't sent a confirmation.

Resolve issues in no time

Route discrepancies to the right team immediately. Review, verify, and resolve exceptions directly in SAP or through the SAP Fiori app.

Complete process transparency

Monitor every confirmation from receipt to posting in one central view. Track statuses, identify bottlenecks, and keep procurement informed.

SAP-certified integration

Deploy quickly with SAP-certified integration for SAP ERP, SAP S/4HANA and Ariba. Work directly within SAP while reducing implementation and maintenance effort.

SEW-Eurodrive hits top speed with Doxis

Forrester confirms it: 90% time savings with process automation

In a three-year Total Economic Impact™ study, Forrester analyzed how SEW-Eurodrive uses Doxis to streamline and automate its processes. Beyond achieving 90% faster document processing, here’s what else the company unlocked:

Read full study

Time savings

90%

return on investment

336%

payback

<6 months

Curious how we can help you?

Get in touch with us today.

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Where compliance, expertise & industry recognition
 come together

Secure

Compliant

Recognized

Doxis is a leader!

Gartner® Magic Quadrant™ for Document Management 2026

Partners

Doxis is your certified SAP partner

Over 70% of all our customers use Doxis and SAP. Both solutions work together perfectly. This is demonstrated by the regular (re)certification of Doxis' SAP interfaces and SAP add-ons:

  • SAP archiving via the ArchiveLink or CMIS interface
  • Doxis WebDAV Connector for ILM
  • Doxis Invoice and Doxis Confirmation for SAP

Learn more

Doxis can automate your entire P2P process in SAP

Automate the complete Purchase-to-Pay process with one integrated platform. Doxis offers a modular approach, allowing you to activate the capabilities that match your procurement processes and scale over time.

Purchase requisition

Work like a webshop with seamless, transparent, electronic internal procurement processes, courtesy of Doxis Purchase for SAP.

Order

Doxis ProcureDocs for SAP sends outgoing orders and supporting documents in electronic form directly from SAP, status monitoring included.

Order confirmation

Automate your incoming order confirmations with Doxis Confirmation for SAP. This add-on works seamlessly with SAP Ariba to boost efficiency.

Delivery note

Doxis Delivery for SAP captures delivery notes and dispatch notifications entirely electronically or via simple barcode scanning.

Incoming invoice

Doxis Invoice for SAP is your central platform for automated inbound invoice processing, offering assured compliance with current eInvoicing standards worldwide.

Archiving

Automatically archive documents in a compliant, audit-proof repository with complete traceability and direct access from SAP.

Integration in your IT landscape

Go to overview

Your return on information with Doxis Intelligent Content Automation

With Doxis Procure-to-Pay for SAP, you are taking the first crucial step towards automating document-centric processes. Why stop there? With Doxis Intelligent Content Automation, you can benefit from a whole platform of AI-powered document management solutions.

Ramp up your procurement processes with

  • Doxis Contract Lifecycle Management: Manage contracts digitally, supported by AI
  • Doxis Supplier & Purchase Order Workspace: Centrally process supplier and purchase order documents
  • Doxis iRoom: Use virtual data rooms for secure exchange with suppliers

Learn more

Schedule your personalized Doxis demo

Requesting a demo is quick, easy and free — with:

  • A quick chat
  • Zero obligation
  • Use cases tailored to your industry

Doxis is the perfect fit for your business if:

  • You have 100+ users and an international presence
  • You need to process large volumes of documents
  • You need to tackle complex business processes
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FAQs on Doxis order confirmation automation for SAP

What is automated order confirmation processing?
Automated order confirmation processing captures incoming supplier order confirmations, extracts key data, compares it with SAP purchase orders, identifies discrepancies, and updates purchasing documents without manual data entry. This helps procurement teams process confirmations faster while improving accuracy.
Which SAP systems does Doxis support?
Doxis integrates with SAP ERP, SAP S/4HANA, and SAP Ariba. It works directly within your existing SAP environment, allowing procurement teams to process order confirmations without switching between systems.
Which order confirmation formats can Doxis process?
Doxis supports confirmations received through multiple channels, including email, PDF, scanned documents, EDI, and paper documents. All confirmations are processed through one standardized workflow.
How does Doxis identify discrepancies?
Doxis automatically compares supplier order confirmations with the corresponding SAP purchase orders. It checks quantities, prices, delivery dates, contracts, and purchasing data, highlighting any deviations that require review before they impact downstream processes.
What happens when a discrepancy is detected?
When Doxis identifies a discrepancy, it routes the confirmation to the appropriate user or department for review. Users can investigate, validate, and resolve exceptions directly within SAP or through SAP Fiori applications before processing continues.
Can confirmations be processed automatically?
Yes. If no discrepancies are detected and all validation rules are met, Doxis can automatically approve the confirmation, update the corresponding SAP purchasing document, and archive the original confirmation together with the transaction.
Does Doxis provide visibility into confirmation processing?
Yes. The Confirmation Monitor provides a centralized overview of all supplier confirmations, including processing status, exceptions, search, filtering, and complete document traceability throughout the workflow.
What are the business benefits of automating order confirmation processing?
Organizations can reduce manual effort, process confirmations faster, improve data quality, identify discrepancies earlier, increase transparency across procurement, and handle growing document volumes without adding administrative workload.

Get the most out of SAP with a DMS. Learn how here

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