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Electronic supplier & vendor files with Doxis

Transform supplier information into one centralized digital file. With Doxis, you can simplify vendor management by centralizing supplier documents, contracts, orders, and communication in a single digital supplier file.

Get a 360° view of suppliers and procurement processes
Improve workflow efficiency in purchasing and supplier management
Track deadlines, deliveries, and supplier documents with confidence

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Turn any business document into structured, actionable data

Doxis combines powerful vendor management capabilities with centralized supplier file management, helping organizations bring all supplier-related information together in one place. Access contracts, invoices, correspondence, and compliance documents instantly while streamlining procurement processes, improving vendor management, and strengthening supplier relationships.

Without Doxis

×Supplier information is scattered across systems

×Employees spend time searching for supplier documents

×Incomplete supplier records create inefficiencies

×Manual processes slow down procurement activities

×Compliance and audit requirements require extra effort

With Doxis

✓Access all supplier information from a single electronic file

✓Connect SAP, Salesforce, and other business applications

✓Improve supplier collaboration and responsiveness

✓Automate supplier-related workflows and approvals

✓Increase compliance, transparency, and operational efficiency

What are electronic supplier files?

Electronic supplier files support efficient vendor management by providing one central place for supplier-related information, documents, contracts, orders, and communication. With Doxis, organizations can improve supplier collaboration, automate supplier file management, and maintain a complete master vendor file throughout the supplier lifecycle.

A 360° view of suppliers

Immediately find all information on suppliers, orders and deliveries and track the status of processes at all times.

Enhanced workflow efficiency

Automate and accelerate workflows in purchasing and supplier management for greater efficiency in your daily work.

Documented quality

Transparently document supplier relationships and procurement processes and optimize process quality with integrated reports.

What our clients say about us

See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.

Günter Holst,
Head of Quality & Project Management - AviationPowerGroup

"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."

Martin Treder,
Global IT, DHL Express

"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."

Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE

"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."

Robert Jaksch,
Team Manager ECM, adesso SE

"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."

Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum

"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."

Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body

"Doxis provided the perfect solution to manage compliance issues in an innovative way."

Lars Schmerge,
ECM Project Manager, Bernard Krone Holding

"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."

Gudrun Otte,
Head of project and quality management, FCA Bank

"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."

Petra Haas,
Project and Department Head of Organization Management, Aareal Bank

"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."

Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*

"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."

Explore more customer references

Curious how we can help you?

Get in touch with us today.

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Why choose Doxis for vendor management?

Doxis helps organizations improve vendor management by centralizing supplier information, automating procurement processes, and providing instant access to supplier documents. With integrated supplier file management and vendor document management capabilities, teams can work more efficiently while maintaining full transparency across supplier relationships.

Provide information faster

Immediately locate the right quotations, contracts, invoices and more via full-text searches or supplier/order numbers — even filter the results by date, e.g. all deliveries in the last quarter

Save time

Doxis automatically assigns quotations, orders etc. to the correct eFiles, transfers data such as order number and delivery date, and automatically versions all changes to documents.

Simplify deadline compliance

Doxis notifies you of approaching delivery dates, award proceedings, expiring supplier certifications, inventory dates and more, and provides all documents ready for you to work on.

Stay compliant

With Doxis you archive all documents, data and processes in line with audit requirements, document decisions on orders and suppliers, and minimize your exposure to liability risks.

Streamline daily work

New suppliers or orders in SAP, Microsoft Dynamics, or Oracle? Doxis automatically creates eFiles, launches order processes, and transfers supplier data and material master data.

Boost productivity

Integrate Microsoft Office and Outlook with Doxis, use the search and filing functions directly from these applications and automatically archive emails in the correct supplier eFile.

Where compliance, expertise & industry recognition
come together

Secure

Compliant

Recognized

Doxis is a leader!

Gartner® Magic Quadrant™ for Document Management 2026

Partners

Connect Doxis to your business applications

Doxis integrates seamlessly with leading business applications such as SAP, Salesforce, and many others, ensuring information is available where your employees need it most. Our SAP & Salesforce integration whitepaper showcases just a few of the many integration possibilities available with Doxis.

Not sure whether Doxis integrates with your existing systems? Get in touch with our team. We'll be happy to discuss your requirements and explore the available options together.

Read now

Get organized with electronic files

eFiles

Standardized content collaboration workspaces

Read more →

Digital customer file

Gain a 360° view of your customers

Read more →

Digital supplier file

Streamline supplier document management & relations

Read more →

Digital case file

Standardized files for better case management

Read more →

Personnel file

The single source of truth for all HR documents

Read more →

Integration in your IT landscape

Go to overview

Schedule your personalized Doxis demo

Requesting a demo is quick, easy and free — with:

A quick chat
Zero obligation
Use cases tailored to your industry

Doxis is the perfect fit for your business if:

You have 100+ users and an international presence
You need to process large volumes of documents
You need to tackle complex business processes

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FAQ's about electronic supplier files

What is an electronic supplier file?

An electronic supplier file is a centralized digital repository that consolidates all supplier-related information, including contracts, invoices, purchase orders, delivery notes, correspondence, certificates, and compliance documents. With Doxis, organizations can access a complete supplier history from a single location, enabling procurement, finance, and supplier management teams to work more efficiently and make informed decisions based on accurate and up-to-date information.

How does Doxis help create a 360° supplier view?

Doxis brings together supplier information from multiple systems and automatically organizes it within a structured digital supplier file. Documents, emails, contracts, invoices, purchase orders, and supplier communications are linked to the relevant supplier, providing employees with a complete overview of supplier relationships, transactions, and performance across departments.

Can Doxis integrate with ERP and procurement systems?

Yes. Doxis integrates with leading ERP and procurement platforms such as SAP and automatically synchronizes supplier master data to create and maintain digital supplier files. Documents generated within ERP or procurement systems can be automatically assigned to the correct supplier record, ensuring information remains consistent, accessible, and up to date across the organization.

How do electronic supplier files improve procurement and supplier management?

By providing immediate access to all relevant supplier information, Doxis reduces the time employees spend searching for documents, contracts, invoices, and correspondence. Procurement, supplier management, and finance teams can quickly retrieve supplier records, review historical interactions, and respond more efficiently to inquiries. This improves collaboration, accelerates purchasing processes, and strengthens supplier relationships.

How does Doxis improve vendor management?

Doxis improves vendor management by centralizing supplier information, contracts, invoices, orders, and communications in a structured digital supplier file. Automated supplier file management and vendor document management ensure that information is organized, accessible, and always up to date. This helps procurement teams reduce manual work, improve supplier collaboration, and maintain a complete master vendor file throughout the supplier lifecycle.

How does Doxis support compliance and secure supplier information management?

Doxis helps organizations manage supplier information securely and in compliance with regulatory and corporate requirements. Documents can be archived according to retention policies, supplier records can be protected through role-based access controls, and all information remains traceable throughout its lifecycle. This supports audit readiness, regulatory compliance, and effective supplier governance while ensuring information is always available when needed.

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Electronic supplier & vendor files with Doxis