Digital Archiving for Enterprises with Doxis
Digital archiving for enterprises relies on a single system for your documents, emails, and SAP data, certified to IDW PS 880, ISO 14641-1, and GDPR, with instant search across billions of documents.
- Digital archiving with probative value, certified and audit-ready
- Instant access to all your archived documents, emails, and SAP data
- A solution that scales from a few thousand to several billion documents
Why digital archiving has become essential
The digitization of invoices, contracts, and customer exchanges has caused an explosion in the volume of documents that companies must retain, retrieve, and protect. A well-designed digital archiving system is no longer just a legal obligation: it's what allows your teams to work quickly, without risking penalties or the loss of institutional knowledge.
Preserve your company's knowledge
Securely retain all your business information, accessible across all sites and departments.
Reduce compliance risks
Archive your documents in compliance with current regulations, and avoid penalties and reputational damage.
Boost your teams' productivity
Reduce the time spent filing and searching for documents, and free up your employees for higher-value tasks.
How digital archiving works with Doxis
Doxis combines document capture, automated indexing, and digital archiving with probative value to turn your documents into a reliable, accessible, and compliant archive, with no manual intervention required.
1. Capture the document
Retrieve the document from any source: email, scanner, mobile devices, ERP, SharePoint, cloud applications, API, or shared folders. Doxis automatically ingests documents without any manual pre-sorting step.
2. Index and classify
Doxis identifies the document type and automatically assigns the metadata needed for future retrieval: document type, relevant department, date, and associated third party. This indexing relies on your business rules and classification criteria.
3. Store in a durable format
The document is converted to PDF/A format, which guarantees its readability even decades after archiving, and is then protected against any unauthorized alteration or deletion. This dual protection forms the basis of archiving with probative value.
4. Apply retention rules and track access
Legal or internal retention periods are applied automatically based on the document type. Every access and modification is logged in a complete audit trail, ready to be presented during an inspection or audit.
What the Doxis digital archiving system covers
Comprehensive digital archiving software must cover much more than simple file storage. Doxis brings together the following functions in a single platform, essential to archiving with probative value.
Document archiving
Archive your documents through certified interfaces with SAP and other ERP systems, automatically applying the legal retention periods required under commercial and tax law.
Email archiving
Your emails and their attachments are archived in their business context, alongside the documents and processes they relate to.
SharePoint archiving
SharePoint documents are retrieved and used within their original business context, without disrupting the processes they belong to.
Automated retention
Retention and deletion rules are applied automatically based on the document's type, location, or origin, with no manual intervention required.
Durable formats
Documents are stored in PDF/A format, guaranteeing their long-term readability, even decades after archiving.
Long-term archiving
Your documents are protected by WORM locking against any unauthorized alteration or deletion, for the entire required legal or internal retention period.
Audit trail
Every access and modification is logged and can be reviewed at any time, ready to support any inspection or audit.
AI search
Find any document among more than 250 file formats, without needing the original application to open it.
Curious how we can help you?
Get in touch with us today.
What our clients say about us
See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.
Günter Holst,
Head of Quality & Project Management - AviationPowerGroup
"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."
Martin Treder,
Global IT, DHL Express
"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."
Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE
"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."
Robert Jaksch,
Team Manager ECM, adesso SE
"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."
Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum
"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."
Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body
"Doxis provided the perfect solution to manage compliance issues in an innovative way."
Lars Schmerge,
ECM Project Manager, Bernard Krone Holding
"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."
Gudrun Otte,
Head of project and quality management, FCA Bank
"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."
Petra Haas,
Project and Department Head of Organization Management, Aareal Bank
"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."
Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*
"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."
Integration in your IT landscape
Secure and efficient digital archiving
Document management system
Manage documents efficiently
Learn more →
Digitize documents
Digitization in compliance with GoBD principles
Learn more →
Digital incoming mail
AI-driven digital incoming mail
Learn more →
Contract management
A digital process for the entire contract lifecycle
Learn more →
Digital personnel file
The single reference point for all your HR documents
Learn more →
SEW-Eurodrive hits top speed with Doxis
Forrester confirms it: 90% time savings with process automation
In a three-year Total Economic Impact™ study, Forrester analyzed how SEW-Eurodrive uses Doxis to streamline and automate its processes. Beyond achieving 90% faster document processing, here’s what else the company unlocked:
Time savings
90%
return on investment
336%
payback
<6 months
Where compliance, expertise & industry recognition
come together
Secure
Compliant
Recognized
Doxis is a leader!
Gartner® Magic Quadrant™ for Document Management 2026
Partners
How can we help you?
+49 (0) 30 498582-0Your message has reached us!
We appreciate your interest and will get back to you shortly.