Document digitization
software

Document digitization software converts paper documents into indexed, searchable digital records and connects them to your business processes. Doxis scans documents, classifies them with AI, extracts their data and files them in an audit-proof archive. The process that follows each document, from approval to retention, then runs digitally. Doxis is a Leader in the Gartner® Magic Quadrant™ for Document Management 2026, for the second consecutive year.

A scanning service handles the physical work of collecting, scanning and returning or destroying paper. Document digitization software such as Doxis handles everything after the scan: separation, classification, data extraction, filing and long-term archiving. Doxis processes scans the same way whether your own team produces them or an external provider does, which keeps the choice between in-house and outsourced scanning open.

Start with the documents that are part of standard business transactions, since retroactive digitization pays off fastest there. For documents outside those transactions, retroactive digitization makes less economic sense. The archiving team at SEW-EURODRIVE found it made more sense in retrospect to migrate old material together with the new, so employees work from one complete record.

Yes. The Doxis Consolidation Service transfers metadata first and migrates content in the background during live operation, while a storage adapter keeps documents accessible in the source system. Raiffeisen Bank International in Poland completed its archive migration in four months with zero downtime.

Doxis AI.dp combines OCR, natural language processing and machine learning to classify documents and extract fields such as names, dates and reference numbers. Magic Extraction indexes documents with no model training, and active learning improves accuracy from user corrections. Extracted values can be validated against your ERP and CRM before filing.

Doxis applies retention periods automatically, protects documents from unwanted access, changes and deletion, and records every step in an audit trail. Data anonymization redacts personal data so only permitted information is stored. Fully GDPR and ISO 27001 compliant.

Yes. Doxis supports batch scanning at central and distributed sites. Bulk uploads can also arrive via web, email, API or FTP. Duravit runs an archive of around 25 million documents on Doxis, growing by one to two million documents a year.

Doxis offers integrations for ERP and CRM systems such as Microsoft Dynamics 365 and Salesforce, and compares data from scanned documents with the records they hold. Duravit, for example, runs electronic customer and supplier files connected to Infor ERP.