ECM for accounts receivable & accounts payable
Doxis unifies vendor invoice processing and customer billing on one platform connected to your ERP, automating approvals, posting, and archiving so accounts payable and receivable teams work faster, together, and audit-ready.
- Automate inbound invoice capture, verification, and posting across every format, eInvoices included
- Connect vendor and customer documents directly to SAP and other ERP systems for audit-ready posting
- Leader in the Gartner® Magic Quadrant™ for Document Management in 2026
How ECM supports accounts receivable and accounts payable
Accounting teams handle invoices, posting documents, approvals, and correspondence every day. ECM centralizes these documents, links them to their transactions, and automates processing so accounts receivable and accounts payable status stays visible.
Central information base
Invoices, posting documents, correspondence, and other financial documents are centralized and linked to the right customer, vendor, or transaction, so accounting teams no longer search across systems, inboxes, and file shares.
Automated reviews & approvals
Digital workflows route document reviews and approvals to the right departments and stakeholders, documenting responsibilities and status at every stage to cut manual coordination and idle time.
Transparency & traceability
Central status tracking documents every change, approval, and process step, giving accounting teams visibility into open transactions and a solid foundation for audits and internal controls.
What our clients say about us
See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.
Günter Holst,
Head of Quality & Project Management - AviationPowerGroup
"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."
Martin Treder,
Global IT, DHL Express
"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."
Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE
"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."
Robert Jaksch,
Team Manager ECM, adesso SE
"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."
Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum
"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."
Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body
"Doxis provided the perfect solution to manage compliance issues in an innovative way."
Lars Schmerge,
ECM Project Manager, Bernard Krone Holding
"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."
Gudrun Otte,
Head of project and quality management, FCA Bank
"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."
Petra Haas,
Project and Department Head of Organization Management, Aareal Bank
"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."
Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*
"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."
Curious how we can help you?
Get in touch with us today.
Why accounting teams choose Doxis
Invoices, receipts, and posting-relevant information arrive through many channels and systems. Doxis links this content to its business transactions and brings document management, process control, integration, and audit-proof retention together on one ECM platform.
Document management & digital files
Invoices, posting documents, and correspondence stay organized by customer or vendor, so authorized staff find everything in one transaction.
Automated reviews & approvals
Digital workflows route reviews, approvals, and clarifications by defined rules, cutting the manual coordination and idle time between steps.
Integration with ERP and finance systems
Doxis connects to existing ERP and finance applications, so documents and business data sit in their proper process context.
Intelligent document processing
Incoming documents are classified and key data extracted automatically, so manual entry drops and documents move faster through review.
Audit-proof archiving
Invoices and tax-relevant records are archived by rule, with retention periods and logged changes ready for internal and external audits.
Traceability & reporting
Processing status, approvals, and process steps are logged centrally, giving owners a clear view of open items and bottlenecks.
Compliance & access control
Role-based permissions govern access to sensitive financial data, while defined retention and deletion rules keep privacy and compliance under control.
A scalable platform for finance
One ECM platform supports every document-based finance process, and can extend later with dedicated SAP P2P and O2C solutions.
AI built for finance work
Finance documents are dense with amounts, dates, and compliance requirements, which is exactly where generic AI assistants fall short. Doxis pairs AI that reads and understands your invoices and financial records with AI answers your finance team can actually verify, so every insight traces back to your own documents, never a black box.
AI-powered content understanding for finance teams
Finance teams lose hours every week digging through vendor files to find an invoice amount, a payment term, or an approval status. Doxis's AI-powered content understanding reads and classifies every invoice and financial document as it enters the system, so that information is already waiting when you need it.
- Automatically classifies invoices and vendor documents and flags missing fields
- Extracts vendor, amount, due date, and line items as invoices come in
- Keeps every invoice, voucher, and document version in one searchable vendor file
Ask AI questions your finance team can verify
Invoices and payment data hold especially sensitive financial information, so a wrong AI answer is a bigger risk here than almost anywhere else. Ask Doxi respects the same access controls as the rest of Doxis, so employees only see what they're authorized to see, and every answer can be checked.
- Only surfaces documents and data the employee is authorized to access
- Links every answer back to the source invoice, vendor file, or contract
- Runs on-premises or in a private cloud, fully GDPR and ISO 27001 compliant
- Combines chat, AI search, and specialized assistants such as an invoice-matching checker in one panel
Is your legacy AP or AR system holding you back?
Discontinued support, scattered invoice archives, and manual data transfer between finance systems can hold your accounting team back. Doxis helps you replace outdated invoice archives and legacy AP/AR software, such as OpenText VIM, with a modern, structured vendor and customer file connected to the SAP and finance systems you already run.
Choose the deployment model that fits your business, whether on premises, in the cloud, or in a hybrid environment.
Other Doxis solutions for accounting departments
Purchase-to-Pay
Learn more →
Document management
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Electonic files
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Collaboration
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Invoice automation
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Digital archiving
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Integration in your IT landscape
Where compliance, expertise & industry recognition
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Gartner® Magic Quadrant™ for Document Management 2026
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FAQs about ECM for accounts receivable & accounts payable
What is ECM for accounts receivable and accounts payable?
It is enterprise content management applied to finance operations: invoices, vouchers, order confirmations, and related financial documents are captured, stored in one repository, and connected to workflows and your ERP system.
What is vendor accounting software?
Vendor accounting software manages the documents and processes tied to paying vendors, including invoice capture, verification, approval, and posting to the ERP. Doxis adds document management and workflow automation to the accounting functions your ERP already runs.
Which invoice formats can Doxis process automatically?
Doxis captures invoices regardless of format, including scanned paper, PDF attachments, and eInvoices, and routes each one into the same automated verification and approval workflow.
How does Doxis connect invoice processing to SAP?
Invoice data is reconciled against order and billing data already in SAP or another ERP system, and released invoices are posted directly, fully automatically where the configuration allows it.
What happens when a new vendor is added to the ERP system?
Doxis automatically creates a digital vendor file containing the data and documents tied to that vendor, so accounting has a structured record from the vendor's first transaction onward.
How is accounts receivable different from accounts payable in Doxis?
Accounts payable in Doxis centers on inbound vendor invoices: capture, verification, and posting. Accounts receivable runs through Doxis O2C for SAP, which automates the document-driven stages of order-to-cash, including sales order capture, outbound e-invoice dispatch, and archiving.
Does Doxis support international e-invoicing formats?
Yes. Doxis Billing dispatches outbound e-invoices in the national, international, and industry-specific formats each market requires, from the pan-European PEPPOL network to country-specific formats such as Poland's KSeF, Italy's SDI, and Romania's e-Factura, across Europe, the Americas, and Asia.
How does Doxis support audit and compliance requirements?
Every status change to an invoice or order is logged, and tax-relevant documents are archived automatically according to statutory retention periods, so records are ready for an audit without extra preparation.
Can accounts payable and accounts receivable run on the same platform?
Yes. Doxis runs vendor invoice processing and O2C-driven customer billing on the same platform, connected to the same ERP, so both sides of the ledger share one document repository.
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