Procure-to-pay automation software
Doxis Procure-to-Pay Automation covers the entire process from procurement and order confirmation to invoice processing and archiving.
Powered by AI, it gives your teams complete visibility, reduces manual effort and connects directly with your existing systems.
- Seamless integration with SAP, Microsoft and other leading business systems
- End-to-end automation from requisition to payment, in one solution suite
- AI-powered data capture with up to 100% recognition accuracy
Benefits of P2P automation from Doxis
Less manual work, faster cycles and full visibility across every step. Here is what organizations see when they automate their purchase-to-pay process with Doxis.
80% reduction in invoice processing costs
AI-powered capture, automatic PO matching and straight-through posting. No manual steps, no missed payment discounts.
6 automation modules, deploy any or all
Whether you need a complete solution or want to start with one process area, you decide where to begin and how fast to scale.
360° monitoring from order to payment
One live monitor across every purchase order, delivery and invoice. Full transparency across your entire procurement cycle at all times.
Automate every step of the procure-to-pay cycle
From the first purchase request to final payment, Doxis handles every step of the process. Here is how it works in practice.
1. Requisition and approval
Employees submit purchase requests through an intuitive interface, no emails, no spreadsheets. Approval workflows run automatically based on your business rules, with clear role assignments and full visibility into status at every stage.
- Structured requests that replace ad-hoc purchasing
- Rule-based approvals with defined roles and escalation paths
- Full audit trail from the moment a request is submitted
2. Purchase order management
Approved requisitions automatically trigger purchase orders and send them to the right supplier. Every related document is compiled and tracked in one place, from dispatch through to confirmation of receipt.
- Automated PO creation from approved requests
- Tracked dispatch with confirmation monitoring
- All order documents linked and accessible in one view
3. Order confirmation
Incoming order confirmations are automatically compared against the original purchase order at the line-item level. Any discrepancy in quantity, price or delivery date is flagged immediately, including on follow-up confirmations.
- Automatic matching at line-item level
- Instant flagging of quantity, price and date deviations
- Full overview of all confirmations and their processing status
4. Delivery and goods receipt
Delivery notes are captured on arrival via barcode or handheld scanner and matched automatically against the purchase order. Goods receipts are updated in your system right away, no manual entry, no lag between physical receipt and system record.
- Barcode and scanner capture directly in the warehouse
- Automatic matching against the original purchase order
- Instant goods receipt update, no app switching required
5. Invoice processing and payment
Inbound invoices are captured automatically regardless of format, matched against the purchase order and delivery note, and routed for approval via web-based workflows. Once approved, posting happens automatically.
- Support for all invoice formats including e-invoice standards
- Automated three-way matching and exception handling
- Web-based approvals and straight-through posting
6. Archiving and reporting
Every document generated across the entire process is stored automatically in a legally compliant, audit-proof archive. Your team has direct access to original documents at any time, and reporting gives you full visibility into the full process.
- Automatic audit-proof archiving for all P2P documents
- Complete traceability from requisition to final payment
- Reporting and statistics across the full procurement cycle
SEW-Eurodrive hits top speed with Doxis
Forrester confirms it: 90% time savings with process automation
In a three-year Total Economic Impact™ study, Forrester analyzed how SEW-Eurodrive uses Doxis to streamline and automate its processes. Beyond achieving 90% faster document processing, here’s what else the company unlocked:
Time savings
90%
return on investment
336%
payback
<6 months
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What our clients say about us
See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.
Günter Holst,
Head of Quality & Project Management - AviationPowerGroup
"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."
Martin Treder,
Global IT, DHL Express
"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."
Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE
"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."
Robert Jaksch,
Team Manager ECM, adesso SE
"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."
Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum
"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."
Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body
"Doxis provided the perfect solution to manage compliance issues in an innovative way."
Lars Schmerge,
ECM Project Manager, Bernard Krone Holding
"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."
Gudrun Otte,
Head of project and quality management, FCA Bank
"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."
Petra Haas,
Project and Department Head of Organization Management, Aareal Bank
"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."
Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*
"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."
Why enterprises choose procure-to-pay automation from Doxis
Built for scale, designed to integrate and powered by AI from day one. Here is what sets Doxis apart from point solutions and generic automation tools.
Seamless system integration
Native connectors for SAP, Microsoft Dynamics, Salesforce and more. Data flows directly into your existing systems.
AI-powered document capture
Pre-trained AI models extract and validate data from purchase orders, delivery notes and invoices with up to 100% recognition accuracy.
End-to-end P2P automation
One solution covers the entire process from purchase requisition to final payment. No process gaps, no system switching.
Built-in compliance
Audit-proof archiving and a full document trail. Fully GDPR and ISO 27001 compliant, with Doxis Cloud Services certified to SOC 2 Type 1 & 2.
Fraud and duplicate detection
Built-in document verification flags manipulated files and duplicate invoices before they reach approval.
Modular by design
Deploy the full P2P suite or start with the process area that needs the most attention right now. Scale at your own pace.
Web & mobile approvals
Approvals run from any device, for any user, without needing an ERP license. No bottlenecks, no backlogs and no delays.
Every invoice format
Paper, email, EDI, XRechnung, ZUGFeRD and Peppol invoices all land in the same queue, ready for automatic matching.
Integration in your IT landscape
Where compliance, expertise & industry recognition
come together
Secure
Compliant
Recognized
Doxis is a leader!
Gartner® Magic Quadrant™ for Document Management 2026
Partners
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