Purchase order confirmation automation
Doxis automatically reads inbound order confirmations, matches them line by line against the original purchase order, flags discrepancies in quantities, prices or dates and triggers the right follow-up workflow, all without anyone touching a document manually.
- AI-powered capture and matching at line-item level
- Fully GDPR and ISO 27001 compliant
- Leader in the Gartner® Magic Quadrant™ for Document Management in 2026
Keep production running smoothly with an efficient procurement workflow
Manual order confirmation processing creates delays you cannot afford. With Doxis, discrepancies are flagged the moment a confirmation arrives, so you can act fast and keep production on track.
Better production planning
Spot delivery discrepancies and potential delays immediately and adjust your planning before it impacts production.
Happy customers
Prevent supply bottlenecks. Keep production running on time and on budget, and deliver the quality your customers expect.
Efficient order confirmation
Automate the manual work out of order confirmation processing and free your team to focus on strategy and value-adding activities
How Doxis automates your order confirmation process
From the moment a confirmation arrives to the final entry in your ERP, Doxis handles every step automatically.
Step 1: Capture and extract
Doxis captures inbound order confirmations in any format and immediately extracts all relevant data using AI-powered document processing.
- Reads paper, PDF and electronic confirmations in any layout
- Extracts and validates all key fields automatically
- Files the document in the correct purchase order record
Step 2: Match and flag discrepancies
Doxis compares the confirmation against the original purchase order at line-item level and notifies the right person the moment something is off.
- Line-item matching of quantities, prices and delivery dates
- Automatic discrepancy alerts with context for fast resolution
- Supplier and order data accessible in one place for quick follow-up
Step 3: Post and archive
Once confirmed, Doxis transfers all data directly into your ERP and stores the document in an audit-proof archive for the full statutory retention period.
- Direct posting into your ERP system, no manual rekeying
- Audit-proof archiving for full compliance and traceability
- Documents accessible on demand at any time
SEW-Eurodrive hits top speed with Doxis
Forrester confirms it: 90% time savings with process automation
In a three-year Total Economic Impact™ study, Forrester analyzed how SEW-Eurodrive uses Doxis to streamline and automate its processes. Beyond achieving 90% faster document processing, here’s what else the company unlocked:
Time savings
90%
return on investment
336%
payback
<6 months
Curious how we can help you?
Get in touch with us today.
What our clients say about us
See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.
Günter Holst,
Head of Quality & Project Management - AviationPowerGroup
"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."
Martin Treder,
Global IT, DHL Express
"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."
Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE
"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."
Robert Jaksch,
Team Manager ECM, adesso SE
"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."
Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum
"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."
Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body
"Doxis provided the perfect solution to manage compliance issues in an innovative way."
Lars Schmerge,
ECM Project Manager, Bernard Krone Holding
"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."
Gudrun Otte,
Head of project and quality management, FCA Bank
"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."
Petra Haas,
Project and Department Head of Organization Management, Aareal Bank
"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."
Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*
"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."
Why procurement teams choose Doxis for order confirmation automation
Purpose-built for high-volume procurement environments, Doxis handles the full confirmation workflow so your team can focus on decisions, not documents.
Line-item matching
Doxis compares every line of an inbound confirmation against the original purchase order, and flags any deviation instantly.
Any format, any channel
Whether confirmations arrive by email, PDF, EDI or post, Doxis captures and processes them in one unified workflow, no manual sorting required.
Automated discrepancy handling
When something is off, Doxis notifies the right person with the full context and triggers the appropriate follow-up workflow automatically.
Full order ledger
Get a real-time overview of every inbound confirmation, its status, and any open discrepancies, without switching between systems.
ERP integration out of the box
Doxis transfers confirmed data directly into your ERP system. Works with SAP, Microsoft Dynamics and all other major ERP platforms, no middleware needed.
Audit-proof archiving
Every confirmation is stored compliantly for the full statutory retention period, with a complete audit trail and on-demand access at any time.
Order confirmation is one part of the full P2P process
Most procurement teams come to Doxis for one problem and stay for the whole process. From purchase requisition to invoice posting and archiving, Doxis automates every document-heavy step in your procurement cycle, in one platform, connected to your ERP.
Where compliance, expertise & industry recognition
come together
Secure
Compliant
Recognized
Doxis is a leader!
Gartner® Magic Quadrant™ for Document Management 2026
Partners
Integration in your IT landscape
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