Invoice processing software
for enterprise AP

Doxis automates invoice processing from receipt to archive. It captures invoices from every channel, matches them against POs and goods receipts, routes approvals, posts to your ERP and archives each invoice audit-proof on one platform.

One platform from invoice receipt to audit-proof archive
Works with SAP, Microsoft Dynamics 365 and other ERP systems
Leader in the Gartner® Magic Quadrant™ for Document Management 2026

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Invoice processing automation for high-volume AP teams

Your AP team handles thousands of supplier invoices a month, from dozens of entities and in every format suppliers choose. Doxis takes over the repetitive work on each one and keeps the full record of every invoice in one place.

Without Doxis

×AP staff key header and line-item data into the ERP by hand

×Each invoice is checked against PO and goods receipt by hand

×Approvers outside the ERP sign off through long email chains

×Nobody can see where an invoice sits across your entities

×Invoices are archived apart from their PO and delivery note

×Every rise in invoice volume means hiring more AP staff

With Doxis

✓AI reads header and line items and fills your ERP fields

✓Matching against PO and goods receipt runs on every invoice

✓Approvers release invoices in your ERP, by email or via app

✓One ledger shows the live status of every incoming invoice

✓Each invoice is archived with its PO and full approval trail

✓Your AP team handles growing volumes at its current size

How automated invoice processing works in Doxis

Doxis moves each invoice through six steps, from the moment it arrives to the day an auditor asks for it. Invoices that match post on their own, and your team works only on the ones that need a decision.

Step 1: Invoice receipt

Doxis picks up invoices wherever suppliers send them, from email inboxes and scanned paper to EDI and e-invoice networks. Every invoice lands in one central inbox, so nothing is lost between channels.

Paper, email, PDF, EDI, Peppol and other e-invoice formats
A digital invoice ledger from the first minute
Extendable to company-wide inbound mail processing

Step 2: AI-powered capture and extraction

Pre-trained AI reads each invoice and extracts the data your ERP needs, down to the line items. Recognition improves as your team confirms or corrects the results.

Supplier, invoice number, dates, amounts, tax and line items
Structured e-invoices read directly, PDFs and scans read by AI
Each invoice filed automatically in the matching supplier file

Digital invoice processing: Inbound invoice and data capture

Digital invoice processing: Invoice verification and release

Step 3: Matching

Doxis compares every invoice with the purchase order and the goods receipt in your ERP. Each deviation is marked on the line where it occurs.

Automatic 2-way and 3-way matching
Validation against ERP master data and your business rules
Duplicate checks before anything is posted

Step 4: Exception handling

When an invoice and its order disagree, Doxis routes it straight to the responsible processor. The discrepancy is already marked, so your team starts with the answer to "what's wrong with this one?"

Price and quantity variances flagged at line level
Missing POs or goods receipts flagged for follow-up
Invoices without a PO routed to a dedicated review task

Step 5: Approval and posting

Doxis sends each invoice to the right approver based on cost center, amount or item, with deputy and escalation rules to keep it moving. Once released, the posting data goes to your ERP.

Multi-stage invoice approval with delegation and deputy rules
Release by email link or app, also for staff who don't work in the ERP
Invoices with a PO reference posted automatically, in time for discount deadlines

Step 6: Audit-proof archiving

Every invoice is archived with its full history: the original document, the extracted data, the matching result and each approval step. Auditors and colleagues retrieve it from the ERP record for the whole retention period.

Audit-proof storage for the full legal retention period
Original invoice and linked documents accessible from your ERP
A complete approval trail for every invoice

Digital invoice processing: Invoice posting and audit-proof archiving

Where compliance, expertise & industry recognition
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Gartner® Magic Quadrant™ for Document Management 2026

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Enterprise invoice processing at Eli Lilly

Eli Lilly receives around 50,000 supplier invoices every month across nearly 100 countries. With Doxis built into its existing ERP workflow, every invoice runs through one global process and is filed automatically and audit-proof, so each country works from the same complete record.

600,000 invoices a year processed on a global scale
Nearly 100 countries working on one invoice process
Audit-proof filing of every invoice, in every country
ROI after 18 months on the Doxis solution

Read the Eli Lilly story →

Why enterprises choose Doxis over an AP suite for invoice processing

AP suites are built around buying and paying. Doxis is built around the documents your suppliers send, and keeps every invoice, its data and its history on one platform from receipt to archive.

From invoice to archive on one platform

Capture, matching, approval and audit-proof archiving run in one system. You have one process to run and one place to look.

Any ERP

Doxis connects to SAP, Microsoft Dynamics and other ERP systems through standard interfaces. Invoice data flows into the ERP you already run.

Approvals for everyone

Department heads and cost center owners release invoices by email link or app. They see the invoice and its key data before they release it.

Every invoice with its context

Each invoice sits next to its PO, delivery note and supplier file. Questions from suppliers or auditors are answered from one place.

Any invoice format

Paper, PDF, EDI and e-invoices like Peppol run through one process. European formats are covered too.

Cloud, on-premises or hybrid

Run Doxis where your IT strategy needs it. The invoice process stays the same in every deployment.

Fraud and duplicate detection

Doxis automatically checks every invoice for duplicates, inconsistencies and fraud signals before anything is posted or paid.

360° process visibility

Live status across every invoice, approval and posting. All linked documents accessible directly in your ERP at any time.

Your return on information with Doxis

Invoice processing is only one capability inside Doxis Intelligent Content Automation, the AI-powered platform from Doxis, The Document Intelligence Company. The same platform connects, understands and automates information across the entire document lifecycle, so your return on information does not stop at a single use case.

Do more with Doxis Intelligent Content Automation:

Capture and understand: AI reads, classifies and extracts data from any document, then validates it against your systems
Manage and automate: Store content in one place with audit-ready governance, and drive document-centric workflows from intake to action
Connect your systems: Link content to the tools you already run, with 200+ integrations including SAP and Salesforce

Learn more

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Integration in your IT landscape

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What our clients say about us

See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.

Günter Holst,
Head of Quality & Project Management - AviationPowerGroup

"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."

Martin Treder,
Global IT, DHL Express

"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."

Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE

"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."

Robert Jaksch,
Team Manager ECM, adesso SE

"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."

Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum

"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."

Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body

"Doxis provided the perfect solution to manage compliance issues in an innovative way."

Lars Schmerge,
ECM Project Manager, Bernard Krone Holding

"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."

Gudrun Otte,
Head of project and quality management, FCA Bank

"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."

Petra Haas,
Project and Department Head of Organization Management, Aareal Bank

"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."

Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*

"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."

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Schedule your personalized Doxis demo

Requesting a demo is quick, easy and free — with:

A quick chat
Zero obligation
Use cases tailored to your industry

Doxis is the perfect fit for your business if:

You have 100+ users and an international presence
You need to process large volumes of documents
You need to tackle complex business processes

FAQs about invoice processing software

What is invoice processing software?

Invoice processing software automates the handling of incoming invoices from receipt and data capture through to approval, posting and archiving. It replaces manual steps like data entry, chasing approvers and cross-checking purchase orders with automated workflows, reducing processing time, errors and costs.

How does automated invoice processing work?

Automated invoice processing works by capturing incoming invoices in any format, extracting the relevant data using AI, validating it against purchase orders and delivery notes, routing it through the right approval workflow and transferring the posting data to your ERP system. The entire process runs without manual intervention unless an exception is flagged.

What is the difference between invoice processing software and accounts payable automation?

Invoice processing software focuses specifically on the handling of inbound invoices, from capture to posting. Accounts payable automation is a broader term that covers the full AP function, including supplier management, payment runs and reporting. Doxis covers both, with invoice processing as the core and the option to extend across the full purchase-to-pay cycle.

Which invoice formats does Doxis support?

Doxis supports all invoice formats including PDF, paper, EDI, XRechnung, ZUGFeRD, Factur-X, Peppol BIS Billing and UBL. It automatically distinguishes between standard PDFs and structured e-invoice formats and can be trained to handle new formats in minutes.

How does invoice processing software integrate with SAP?

Doxis connects to SAP ERP and S/4HANA via certified ArchiveLink, CMIS and RFC interfaces. Invoice data flows directly into SAP without middleware or manual rework. Doxis also supports automatic posting for invoices with a purchase order reference and offers a SAP Fiori app for mobile approvals.

How much does automated invoice processing cost?

The cost of invoice processing software depends on factors like the number of users, invoice volumes, deployment model and the level of ERP integration required. Doxis is built for enterprises processing large document volumes and offers cloud, on-premises and hybrid deployment. Contact us for a tailored quote based on your specific setup.

How long does it take to implement invoice processing software?

Implementation timelines vary depending on the complexity of your ERP environment, the number of entities involved and the invoice formats you need to support. Straightforward deployments can go live within a few weeks using Doxis Fast Starters. Larger, multi-country rollouts typically take several months, with ROI achievable well within the first two years.

What are the compliance requirements for digital invoice processing?

Digital invoice processing must meet a range of legal requirements depending on your country and industry. These include audit-proof archiving, retention period compliance, support for country-specific e-invoice mandates like XRechnung in Germany and Peppol across Europe, and separation of duties in approval workflows. Doxis handles all of these out of the box and supports requirements across more than 13 languages and multiple jurisdictions.

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Invoice processing software for enterprise AP