ECM for HR departments
HR documents arrive as contracts, applications, certificates, and payslips across systems and locations. Doxis brings them together in one digital personnel file, synced automatically with your HR system. From there, requests, approvals, and retention periods run without manual work.
- Centralize personnel, applicant, payroll, and other HR documents
- Automate onboarding, offboarding, and access requests
- Leader in the Gartner® Magic Quadrant™ for Document Management in 2026
Digital transformation for HR departments
HR teams already rely on HR and payroll systems such as Workday, SAP HCM or SuccessFactors. The challenge isn't replacing these systems, but connecting the documents that drive them. Doxis transforms personnel files, applicant documents, and HR forms into trusted information that flows directly into your existing HR systems.
Connected HR systems
Connect your HR eFile with SAP HCM, SuccessFactors, and other HR and payroll systems in one source of truth.
Automated document handling
Automatically capture, classify, and file personnel and applicant documents into the right eFile.
Quality & compliance
Support GDPR-compliant storage, audit-proof archiving, and automatic retention period compliance.
What our clients say about us
See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.
Günter Holst,
Head of Quality & Project Management - AviationPowerGroup
"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."
Martin Treder,
Global IT, DHL Express
"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."
Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE
"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."
Robert Jaksch,
Team Manager ECM, adesso SE
"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."
Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum
"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."
Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body
"Doxis provided the perfect solution to manage compliance issues in an innovative way."
Lars Schmerge,
ECM Project Manager, Bernard Krone Holding
"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."
Gudrun Otte,
Head of project and quality management, FCA Bank
"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."
Petra Haas,
Project and Department Head of Organization Management, Aareal Bank
"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."
Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*
"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."
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Why HR departments choose Doxis
Every HR team runs on documents that move between personnel files, onboarding, payroll, and compliance reporting. Doxis Intelligent Content Automation handles the documents behind these processes on one platform, so your team spends less time chasing paperwork and more time supporting employees.
Digital personnel & applicant eFiles
Bring together personnel, HR and material resource files in one structured eFile.
Automated onboarding & offboarding
Automatically provision and reclaim equipment and access across departments
Digital travel expense accounting
Scan receipts and tickets on a mobile device and submit them directly for approval.
Audit-proof retention & archiving
Archive HR documents with automated retention periods that meet legal and audit requirements.
Digital file access & self-service
Let employees file digital requests and access their personnel file from any location, with automatic time-limited access.
Contract generation & e-signing
Automatically generate employment contracts from templates and route them for digital signature, so new hires start sooner.
ID verification & anonymization
Automatically verify ID documents during onboarding and anonymize personal data for GDPR compliance
GDPR & data protection
Safeguard personal data with role-based access, and meet EU GDPR requirements for storage and deletion.
AI built for HR work
HR documents are dense with dates, personal data, and compliance requirements, which is exactly where generic AI assistants fall short. Doxis pairs AI that reads and understands your personnel files with AI answers your HR team can actually verify, so every insight traces back to your own documents, never a black box.
AI-powered content understanding for HR teams
HR teams lose hours every week digging through personnel files to find a certification expiry, a contract clause, or an onboarding status. Doxis's AI-powered content understanding reads and classifies every HR document as it enters the system, so that information is already waiting when you need it.
- Automatically classifies personnel files and flags missing documents
- Extracts dates, certifications, and contract terms as documents come in
- Keeps every HR document and version in one searchable eFile
Ask AI questions your HR team can verify
Personnel files and pay slips hold especially sensitive data, so a wrong AI answer is a bigger risk here than almost anywhere else. Ask Doxi respects the same access controls as the rest of Doxis, so employees only see what they're authorized to see, and every answer can be checked.
- Only surfaces documents and policies the employee is authorized to access
- Links every answer back to the source personnel file, contract, or policy
- Runs on-premises or in a private cloud, fully GDPR and ISO 27001 compliant
- Combines chat, AI search, and specialized assistants like an HR completeness checker in one panel
Is your legacy HR system holding you back?
Discontinued support, scattered personnel archives, and manual data transfer between HR systems can hold your HR team back. Doxis helps you replace outdated personnel file archives and legacy HR software with a modern, structured eFile connected to the HR and payroll systems you already run.
Choose the deployment model that fits your business, whether on premises, in the cloud, or in a hybrid environment.
Integration in your IT landscape
See Doxis for HR in action
Every HR team explores Doxis differently. Choose the workflow that matches what you're trying to solve, and walk through it yourself before booking a call. These tours use SAP SuccessFactors as the example, but the same workflows work with the HR and payroll system you already run.
Where compliance, expertise & industry recognition
come together
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Recognized
Doxis is a leader!
Gartner® Magic Quadrant™ for Document Management 2026
Partners
FAQs about ECM for HR departments
What is ECM for HR departments?
Enterprise Content Management (ECM) for HR departments centralizes personnel files, applicant documents, and HR forms in one secure platform. Doxis automates the onboarding, approval, and retention processes behind this work, so HR teams spend less time chasing paperwork and more time supporting employees.
How does Doxis automate onboarding and offboarding?
Doxis manages the provision and return of access cards, company vehicles, and office equipment automatically across IT, facilities, and purchasing. This replaces manual handoffs between departments with automated workflows tied to each employee's status.
Can Doxis integrate with our HR and payroll systems?
Yes. Doxis integrates with HR and payroll systems, including Workday, SAP HCM, SuccessFactors, ADP, and Oracle PeopleSoft, among others. The Doxis HR eFile synchronizes automatically with these systems, so a new hire in your HR system creates a personnel file in Doxis without manual data entry.
How does Doxis handle vacation requests and travel expenses?
Doxis lets employees file and approve vacation requests digitally, including on mobile devices, with full visibility into approval status. Travel expense claims work the same way: employees scan receipts and travel tickets on their phone and submit them directly for approval.
Does Doxis use AI to help HR teams find information faster?
Yes. Ask Doxi reads personnel files as they enter the system and can check them for completeness, extract dates and certifications, and send alerts ahead of contract or certification expirations. Every AI-generated answer links back to the exact document it came from, so HR teams can verify it in one click.
Does Doxis support GDPR compliance for personnel data?
Yes. Doxis provides GDPR-compliant storage, protection, and deletion for personal data in personnel files, with role-based access controls. Doxis is also certified against ISO 27001, ISO 9001, IDW PS 880, and GoBD.
How does Doxis help replace legacy HR document systems?
Doxis provides a structured migration approach that replaces outdated personnel file archives and legacy HR software with minimal disruption. Whether deployed on premises, in the cloud, or in a hybrid environment, Doxis supports a smooth transition while preserving personnel records.
Can Doxis be configured to our company's specific HR processes?
Yes. Doxis adapts to your company's specific onboarding steps, document types, and approval workflows, rather than requiring HR to adjust its processes to fit a fixed system. This flexibility applies across on-premises, cloud, and hybrid deployments.
Why choose Doxis for HR departments?
Doxis gives HR one secure, compliant place to manage documents and processes end-to-end, so teams spend less time on manual work and more time supporting employees.
How can we help you?
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