ECM for purchasing & procurement
Procurement documents arrive through emails, supplier portals, and PDFs in inconsistent formats, including purchase orders, order confirmations, delivery notes, and supplier contracts. Doxis verifies and enriches this information before it enters your ERP, then routes documents into automated approval workflows and compliant archiving
- Connect ERP, SAP, and supplier systems
- Automate purchase order and invoice workflows
- Leader in the Gartner® Magic Quadrant™ for Document Management in 2026
Digital transformation for purchasing & procurement
Procurement teams already rely on ERP, SAP, and supplier portals. The challenge isn't replacing these systems, but connecting the documents that drive them. Doxis transforms emails, PDFs, supplier documents, and purchase orders into trusted business information that flows directly into your existing applications.
Connected business systems
Connect ERP, SAP, and supplier systems into a single source of truth for every purchase and process.
Intelligent document automation
Automate 3-way matching and routing of purchase orders, confirmations, invoices, and supplier documents.
Supplier risk & compliance
Centralize supplier contracts, performance data, and compliance records into one audit-ready system.
What our clients say about us
See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.
Günter Holst,
Head of Quality & Project Management - AviationPowerGroup
"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."
Martin Treder,
Global IT, DHL Express
"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."
Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE
"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."
Robert Jaksch,
Team Manager ECM, adesso SE
"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."
Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum
"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."
Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body
"Doxis provided the perfect solution to manage compliance issues in an innovative way."
Lars Schmerge,
ECM Project Manager, Bernard Krone Holding
"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."
Gudrun Otte,
Head of project and quality management, FCA Bank
"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."
Petra Haas,
Project and Department Head of Organization Management, Aareal Bank
"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."
Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*
"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."
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Why manufacturers choose Doxis
Every manufacturer runs on documents that move between procurement, engineering, production, quality, and finance. Doxis Intelligent Content Automation handles the documents behind these processes on one platform, so your teams spend less time chasing paperwork and more time running the business.
Digital purchase requisitions
Automate purchase requisitions with cost center and project data, and track order status in real time.
Automated order releases
Automate order verification and release, with deadline reminders to keep approvals on track.
Supplier onboarding & risk
Digitize supplier qualification, certifications, audits, and ongoing risk monitoring in one process.
Quality management
Run digital, verifiable QM processes for supplier management, recertification, and inventory checks.
Invoice matching
Match invoices against purchase orders and confirmations automatically, flagging discrepancies for review.
Contract management
Manage supplier contracts, renewal deadlines, and terms in one central repository.
Documentation & reports
Track processing times, order volumes, contract deadlines, and delivery times across departments.
Audit-proof documentation
Retain purchase orders, contracts, and process histories with full, searchable traceability.
Reporting and process optimization
Procurement teams often lose visibility the moment a purchase requisition leaves their inbox, a purchase order sent by email, an invoice landing in a different system. With Doxis, you can track procurement processes at all times, from requisition to payment, so nothing gets lost between systems or departments.
- Documents every process step, processing time, and partial step across the purchase-to-pay cycle
- Delivers integrated reports on supplier speed, verification times by subsidiary, and delivery performance
- Flags deviations early so you can continuously optimize your procurement operations
Ask AI questions your procurement team can verify
A wrong answer from an AI assistant is a bigger risk in procurement than almost anywhere else in the business, since purchase orders, invoices, and supplier contracts hold sensitive financial and compliance data. Ask Doxi is built so every answer can be checked, not just trusted.
- Links every answer back to the source purchase order, invoice, or supplier contract
- Runs on-premises or in a private cloud, fully GDPR and ISO 27001 compliant
- Combines chat, AI search, and specialized assistants like an invoice-completeness or three-way-match checker in one panel
See Doxis for purchasing & procurement in action
Every procurement team explores Doxis differently. Choose the workflow that matches what you're trying to solve, and walk through it yourself before booking a call. These tours use SAP as the example, but the same workflows work with the ERP and procurement system you already run.
Other Doxis solutions for purchasing & procurement
Purchase-to-Pay
Learn more →
Document management
Learn more →
Electonic files
Learn more →
Collaboration
Learn more →
Invoice automation
Learn more →
Digital archiving
Learn more →
Integration in your IT landscape
Automate P2P processes intelligently
When managed effectively, purchase-to-pay processes can make a big impact on business growth. The AI-based P2P solution extends the SAP standard under SAP ERP and SAP S/4HANA and maps the entire procurement process, from the purchase requisition and invoice processing in SAP to the audit-proof archiving of documents.
How SEW-EURODRIVE achieved an ROI of 336%
Forrester Consulting studied the total economic impact of Doxis Intelligent Content Automation at our customer SEW-EURODRIVE. Discover the significant findings of this independent study.
Purchasing teams interlinked worldwide
Duravit is represented in more than 120 countries – and requires materials for its sanitary fixtures in all locations. Sales and purchasing are using Doxis to work together across all international locations and manage global supplier relations. Find out here how Duravit uses Doxis to do this in multiple languages.
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Gartner® Magic Quadrant™ for Document Management 2026
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FAQs about ECM for purchasing & procurement
What is ECM for purchasing and procurement?
Enterprise Content Management (ECM) for purchasing and procurement connects purchase orders, order confirmations, invoices, and supplier documents on one platform. Doxis verifies, validates, and enriches this information before it enters your ERP and procurement systems, so every purchase is traceable from requisition to archiving.
How does Doxis integrate with procurement systems?
Doxis integrates with ERP, SAP, and supplier portals, connecting the documents that drive procurement processes to the systems your team already uses. This keeps documents and business information synchronized across every process rather than isolated in separate systems.
What is 3-way matching, and does Doxis automate it?
3-way matching verifies that a purchase order, order confirmation, and invoice agree before payment is released. Doxis automates this matching process and routes exceptions to employees for review, instead of requiring manual comparison across systems.
Can Doxis detect fraudulent or altered procurement documents?
Yes. Doxis brings document verification and fraud detection together with capture, workflow, and archiving, so purchase orders, invoices, and order confirmations are verified for authenticity before they enter your business processes.
How does Doxis support supplier onboarding?
Doxis digitizes supplier qualification, certifications, meetings, and audits into one process. Supplier contracts, performance data, and compliance records are centralized, so documents are captured and validated once and reused across procurement processes.
Can Doxis manage supplier contracts and renewal deadlines?
Yes. Doxis centralizes supplier contracts, renewal deadlines, and terms in one repository, giving procurement teams visibility into contract status without tracking deadlines manually across departments.
Does Doxis help identify supplier and delivery risk early?
Yes. Doxis flags delivery delays and scope deviations early, before they disrupt fulfillment, and centralizes supplier risk and compliance information so issues surface before they cause disruption.
What reporting does Doxis provide for procurement processes?
Doxis documents every process, processing time, and step, giving procurement teams integrated reports on supplier speed, verification times by subsidiary, and delivery performance to spot deviations and optimize processes continuously.
Can Doxis support global procurement and supplier collaboration?
Yes. Doxis supports international buyer-supplier collaboration across dispersed teams and locations, as shown by Duravit's use of Doxis to manage sales and purchasing across more than 120 countries.
Why choose Doxis for purchasing and procurement?
Doxis combines automated 3-way matching, supplier document centralization, ERP/SAP integration, and audit-ready compliance in one platform. This is proven by a Forrester Consulting study showing SEW-EURODRIVE achieved a 336% ROI over three years using Doxis Intelligent Content Automation, and Doxis is recognized as a Leader in the Gartner® Magic Quadrant™ for Document Management in 2026.
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