Doxis Document Management System

Doxis is an Enterprise Document Management system that stores, organizes and governs every document across its life cycle, and enables you to modernize your system even during live operation.

Find any document in seconds, inside the applications you already use
Prove compliance with audit trails and automated retention
Migrate millions of documents while your teams keep working

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A document management system built for enterprise scale

Your current DMS holds every contract, customer file and invoice your business depends on, and each upgrade gets harder. Doxis gives you a modern document management platform that grows with your volumes and connects to the systems your teams work in every day.

Doxis is a Leader in the Gartner® Magic Quadrant™ for Document Management 2026, for the second consecutive year.

Scales with your volumes

Add sites, users and millions of documents on one platform built on a service-oriented, API-first architecture.

Deploys where you need it

Run Doxis on premises, in the cloud or hybrid, whichever fits your IT strategy.

Keeps governance in place

Retention schedules, legal holds and audit trails apply automatically to every record you manage.

How document management works with Doxis

Follow a single document, such as a signed contract arriving by email, from the moment it reaches your company to the end of its retention period. Doxis handles each step on one platform, so the document keeps its context and its rules the whole way through.

1. The document arrives

Doxis captures documents from email, scanners, uploads and connected business applications such as Salesforce or Microsoft 365. Paper documents are digitized on intake, so every document enters the system in digital form.

2. AI recognizes and indexes it

Doxis AI.dp classifies the document type and extracts metadata such as the customer, contract partner or date. That metadata makes the document searchable from the moment it is filed.

3. It lands in the right digital file

Doxis files the document in the customer, contract or project file it belongs to, where it inherits that file's access rights. Everyone who works on that customer or contract sees the same complete file.

4. Your teams work on it

Automated workflows route the document for review and approval, and every edit is saved as a new version. Each workflow step is logged, so you can see who reviewed and approved the document and when.

5. Doxis retains and archives it

Retention schedules apply automatically, the document moves to the audit-proof archive, and a disposition workflow deletes it when its retention period ends. A legal hold pauses deletion whenever litigation requires it.

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What the Doxis document management system covers for the full document life cycle

Your teams search, edit, share and govern documents every day, and each of those jobs needs its own controls. Doxis brings them together on one platform, so every department works with the same rules and the same records.

Capture documents

Digitize paper, import emails and files, and capture documents from every inbound channel.

Archive documents

Store documents revision-safe and audit-ready, with retention rules that apply automatically.

Organize documents

File every document in the right digital file, with the customer, contract or project it belongs to.

Understand documents

Let AI classify documents, extract their data and route them to the right process.

Find documents

Search metadata and full text across the company and see only what your permissions allow.

Version control

Check-in and check-out keep one editable version at a time, and the full version history stays traceable.

Access control

Role-based, fine-grained permissions with single sign-on and Active Directory or LDAP integration.

Audit trail

Every access and change is logged and ready for review in any audit or inspection.

Integration in your IT landscape

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Migrate your legacy DMS to Doxis during live operation

Your teams keep working while you switch document management systems. With the Doxis Consolidation Service, the metadata moves first, users reach legacy content through Doxis from day one, and the content migrates in the background until you decommission the old system.

See how migration to Doxis works →

What our clients say about us

See why organizations worldwide trust Doxis to improve efficiency, streamline processes, and achieve lasting business value.

Günter Holst,
Head of Quality & Project Management - AviationPowerGroup

"We’ve significantly accelerated our invoice processing with Doxis. Now we have better liquidity planning, meet our payment deadlines and take advantage of cash discounts."

Martin Treder,
Global IT, DHL Express

"We searched the world for a suitable solution for our document management and the answer was right in front of us all along – just across the Rhine river at Doxis."

Benjamin Schaller,
Head of Archiving & Document Services, SEW-EURODRIVE

"We are processing much more than we used to with the same amount of people. We can do more without hiring people and follow up many more quotations."

Robert Jaksch,
Team Manager ECM, adesso SE

"The integration of Doxis and SAP SuccessFactors significantly enhanced process efficiency and speed in HR."

Dr Steen Dupont,
RECODE Programme Manager, Natural History Museum

"Doxis will help us to create a next-generation collections management system which will benefit the community and further modernize the Museum’s collection management system."

Ilaria Patri,
Head of Group Legal Compliance & Internal Audit, Member of the 231 supervisory body

"Doxis provided the perfect solution to manage compliance issues in an innovative way."

Lars Schmerge,
ECM Project Manager, Bernard Krone Holding

"Why did we chose Doxis? From the very beginning they were on a level with us and their solution fulfilled all of our requirements."

Gudrun Otte,
Head of project and quality management, FCA Bank

"Switching to the Doxis ECM suite opens up a range of new technological possibilities, such as electronic record management."

Petra Haas,
Project and Department Head of Organization Management, Aareal Bank

"We launched a centralized ECM platform with the goal of creating order, transparency and auditability within our corporate document-based processes. With Doxis, we’ve reached this goal."

Gundolf Hallmann,
Area Manager of Finance and Accounting, Bofrost*

"Our goal was to shorten the invoice processing time and to have a more efficient and audit-proof structure. We achieved this thanks to Doxis. A win for the company and for the employees."

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Where compliance, expertise & industry recognition
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Doxis is a leader!

Gartner® Magic Quadrant™ for Document Management 2026

Partners

Schedule your personalized Doxis demo

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Use cases tailored to your industry

Doxis is the perfect fit for your business if:

You have 100+ users and an international presence
You need to process large volumes of documents
You need to tackle complex business processes

FAQs on document management systems (DMS)

What is a document management system (DMS)?

A document management system is software that captures, stores, organizes and governs electronic documents across their full life cycle, from creation to deletion at the end of the retention period. Doxis adds version control, audit trails, full-text search and workflow automation on one platform.

What is the difference between document management software and an ECM platform?

Document management software handles the documents themselves: storage, versions, search and access rights. An enterprise content management (ECM) platform adds records management, archiving, workflows and case management on top. Doxis is an ECM platform with document management at its core.

How do you migrate from a legacy DMS without downtime?

With the Doxis Consolidation Service, Doxis transfers the metadata first and gives users access to the legacy content through storage adapters. New documents go straight into Doxis while the old content migrates in the background. Raiffeisen Bank International in Poland moved its archive this way in under four months with zero downtime.

Which legacy systems can Doxis migrate from?

Doxis migrates content from ECM systems by IBM, OpenText, Hyland, Alfresco, ELO, d.velop and many other vendors. Your documents keep their metadata and business context through the move.

Does a document management solution integrate with our ERP and CRM?

Doxis connects to the applications your teams already use, including Microsoft 365, SharePoint, Salesforce, Microsoft Dynamics and ERP systems such as SAP or Sage. Users file and find documents from inside those applications.

How does a DMS support compliance and records retention?

Doxis applies retention schedules, legal holds and disposition workflows automatically, and it logs every access and change in an audit trail. Doxis information governance is fully GDPR and ISO 27001 compliant.

Can Doxis run in the cloud?

Yes. Doxis runs on premises, in a private cloud, in a public cloud or as a hybrid deployment. Container support and an API-first architecture let it fit the infrastructure you run today.

How does AI help with document management?

Doxis uses AI to classify incoming documents, extract their data and validate it, then route each document to the right process. The extracted data becomes searchable metadata, so your teams find documents by content and context.