Document management for HR

HR is about people,
not paperwork

Faster document management, a 360° view of information & better service: Empower HR professionals to deliver a top experience to employees and applicants with Doxis for SAP SuccessFactors.

Take a look how

Document management for HR

HR is about people, not paperwork

 

Faster document management, a 360° view of information & better service: Empower HR professionals to deliver a top experience to employees and applicants with Doxis for SAP SuccessFactors.

Take a look how

Reap the benefits of using a DMS in SuccessFactors:

Up to 8 hrs

per week regained

Doxis for SuccessFactors helps HR teams to instantly find key information and documents and regain valuable time.

336%

return on investment

According to Forrester Research, companies that invest in Doxis will experience an ROI of 336% in three years.

14 hours

per week saved

Automation cuts manual HR filing, freeing time for strategic HR work - as much as 14 hours per week.

The integration of Doxis with SAP SuccessFactors significantly enhanced process efficiency and speed in HR.

Robert Jaksch, Team Manager ECM, adesso SE

SER, now known as Doxis, named a Leader in the Gartner® Magic Quadrant™

Download the full report

Document management made easy with
Doxis for SAP SuccessFactors

Centralized & secure HR document storage

  • Unified employee records for faster document access
  • Intuitive interface for managing HR files effortlessly
  • Role-based access to protect sensitive HR data
  • Legal holds to ensure compliance with legal requirements

Automated HR workflows for greater efficiency

  • Seamless automation for onboarding, offboarding, and leave requests
  • Digital signatures for quick and paperless contract approvals
  • Task reminders to avoid missed deadlines and ensure compliance
  • Faster response times with reduced administrative workload

Regulatory compliance & risk management

  • Automated data protection and retention policies
  • Task alerts to ensure audit readiness and compliance
  • Secure document handling to prevent regulatory risks
  • Compliance tracking for country-specific requirements

Enhanced HR productivity & visibility

  • HR dashboard with status updates, deadlines and activity tracking
  • Approval lists for pending documents
  • Secure collaboration between HR, managers and employees
  • Real-time reporting to improve decision-making

Want to see Doxis in action for yourself?

In just a few clicks, experience how Doxis for SuccessFactors:

  • Automates applicant workflows
  • Ensures that personal data is handled compliantly
  • Streamlines contract approval and signing processes
  • Automatically creates and files all employee data in a central record

Doxis is a long-standing certified partner of SAP

Doxis SmartBridge is officially certified for SAP SuccessFactors, ensuring seamless integration with SAP’s HR system. The certification follows the SAP integration scenario SFSF-INTEG 1.0, giving you full confidence in compatibility and reliability.

Download certification

Schedule your personalized Doxis demo

Requesting a demo is quick, easy and free — with:

  • A quick chat
  • Zero obligation
  • Use cases tailored to your industry

Doxis is the perfect fit for your business if:

  • You have 100+ users and an international presence
  • You need to process large volumes of documents
  • You need to tackle complex business processes
Please add 1 and 9.

FAQ about Doxis for SAP SuccessFactors

Features

Why add another solution beyond SAP SuccessFactors?

While SAP SuccessFactors already provides a strong HR foundation, Doxis takes it further by giving HR teams a complete 360-degree view of employee documents in one unified, searchable repository, including payroll information from SAP HCM. Doxis also helps move applicant documents seamlessly into personnel e-files. With automated document generation, integrated e-signature capabilities, and built-in compliance controls, Doxis helps modernize HR processes and reduce risk across the organization.

Is the solution scalable for complex, global HR operations?

Yes, Doxis is built to scale for complex, global HR operations. It supports enterprise-wide deployments, as shown by the adesso Group project, which digitized 5 TB of HR documents across 63 locations for thousands of users. With automated data extraction, cloud readiness, and strong compliance controls, Doxis can efficiently support high-volume HR processes across multiple sites worldwide.

Does the solution have a Self-Service portal to exchange documents between HR and employees?

Whenever employees need a personal document, such as a certificate confirming their length of employment, they can request it directly through the Self-Service Center, where it is generated automatically and made available for download.

Can Doxis auto-generate documents?

Doxis has an integrated module for template-based document generation with pre-configured templates for Offer Letters, Employment Contracts, Self-Service Employment Certificates, and Compensation Statements.

Compliance & Security

Is Doxis certified for SAP SuccessFactors?

Yes, Doxis is certified for integration with SAP SuccessFactors. This certification confirms seamless compatibility with modules like Employee Central and Recruiting, meeting SAP’s strict SFSF-INTEG 1.0 standards. It enables automated document management, personnel file synchronization, and enhanced HR workflows directly within SuccessFactors.

Is employee data secure and GDPR-compliant?

Yes, employee data in Doxis is secure and GDPR-compliant. Doxis is certified to meet EU GDPR requirements for protecting, storing, deleting, and providing personal data, including rights such as erasure (Art. 17) and portability (Art. 20). Features like role-based access controls, audit trails, and automatic retention rules ensure HR data is handled securely, especially in SAP SuccessFactors integrations.