Stacks of paper cost stacks of money
Paper records cost stacks of money – to create, to transport, to request, to access and to store securely. Every year companies in Germany spend between €50 billion and 100 billion on storing, managing and accessing paper documents. This represents between 10% and 20 % of personnel costs in German offices. This potential for rationalisation opens up attractive growth prospects. The same number of staff can perform several times the amount of work in the same amount of time.
Cost-effectiveness forecasts comparing digital records with paper records cannot be reliably estimated. Companies that only scan in paper to save space in the archive are leaving key benefits and possibilities of digital documents untapped. In general it is possible to achieve savings in terms of labour, space and material costs. Market studies estimate that up to 30% of working time is spent looking for information. ROI calculations are, however, only reliable when based on specific cases. Contact us!
Rationalisation potential is generally to be found in:
- An end to redundant data capture
- Reduction of search times
- Storage and archiving of documents
- Transport and transit times for mail, documents, job files and records through the company and between sites,
- Space costs for storing records and
- Material costs for copiers, cupboards, folders, paper, etc.
Loss of records is becoming more expensive. According to The Essential Client/Server Survival Guide study, 3% of all records are lost. On average it costs € 100 to recreate a lost record, although this can be much more expensive in some cases, especially where records contain documents such as contracts, guarantees, etc. or where key pieces of evidence cannot be presented in legal disputes.