references
Easy contracts management – transparent, efficient and compliant
Motivation
Contracts regulate orderly business relationships between business partners. Failure to comply with a contract can lead to incalculable costs and endanger the existence of a company or organisation. A lack of method, insufficient tools and high administration costs in the area of paper-based contracts management – combined with the constant risk of information losses – can be avoided by using an integrated electronic contracts management system.
The solution
DOXiS contracts management is the first integrated standard solution for the comprehensive management, processing, archiving and monitoring of contracts based on the DOXiS iECM Suite. The specific DOXiS features in the area of records management (= DOXiS Records Management) and workflow management (= DOXiS Workflow) form the basis for a highly efficient, closely integrated solution for end-to-end electronic management of contracts.
Fields of application
DOXiS contracts management meets current requirements in terms of completeness, accuracy, traceability, monitoring and control. This relates both to the agreements themselves, and to the associated documents, data and information objects, such as records, workflow information, etc.
DOXiS contracts management covers a broad range of areas when it comes to managing contracts and similar documents and associated workflows. These include:
- Operational contracts:
- Loan contracts
- Outline agreements
- Customer and supplier contracts
- Rental, lease and leasing contracts
- Cooperative agreements:
- Company agreements
- Group agreements
- Corporate governance
- Specialist areas:
- Insurance
- Human resources
- Investments
- Licences and associated contracts (maintenance, SLAs)
Product features
DOXiS contracts management offers a large number of features expected of state-of-the-art applications in the area of integrated Enterprise Content Management (iECM). These include:
- Audit-proof storage in secure formats (TIFF or PDF/A)
- Clear, integrated interfaces for metadata and document folders
- Comprehensive DMS functions (version control, check out/in)
- Resubmission function and deadline management
- Release process via workflow (individual contracts)
- Overview of which contracts are in the process of negotiation
- Content-based search and risk analysis (not only by key words, but using whole text passages from contracts etc.)
- Flexible analysis functions through definable reports
- Linking options (to other contracts, hierarchies, grouping options)
- Capable of being integrated in existing applications (optional)